Advance Medical Support Assistant

Summary

The incumbent serves as an Advanced Medical Support Assistant (MSA). The Advanced MSA coordinates with the patient care team to review the clinic utilization by using various reports - ensure that the clinic tup is closely monitored to effectively support the needs of the clinic - and make any necessary adjustments.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Experience and Education: Experience: Six (6) months experience of clerical - office - Health Administration Service - or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position
• OR Education: One year above high school
• OR Experience/Education Combination: Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable
• English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005 - part II - chapter 3 - section A - paragraph 3j
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• All MSAs employed in the Veterans Health Administration in this occupation on the effective date of this qualification standard are considered to have met all qualification requirements for the title - series - and grade held - which are part of the basic requirements of the occupation
• For the employees who do not meet all the basic requirements required in this standard - but who met the qualifications applicable to the position at the time they were appointed to it - the following provisions apply: such employees may be reassigned - promoted - or change to a lower grade within the occupation
• Grade Determinations: Experience: One year of experience equivalent to the GS-5 grade level
• Demonstrated Knowledge - Skills - and Abilities (KSAs): Candidates much demonstrate all of the following KSAs Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines to accomplish team goal setting to ensure medical care to patients is met
• Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations
• Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing - with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
• Advanced knowledge of the technical health care process including - but not limited to scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals as it relates to access to care
• advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in community operational activities that affect patient flow - and patient support care administrative functions to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-06
• Physical Requirements: The work requires some physical exertion - such as extended periods of walking while making clinical rounds or making contacts with other services of the Medical Center
• There are also some requirements for standing - twisting - bending - sitting - and carrying of supplies
• Must be able to lift (30 lbs.) and carry short distances.
  
  

Duties

• VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Major duties and responsibilities include - but not limited to: Participating in teams huddles and team meetings to manage and plan patient care
• Setting priorities and deadlines - adjusting the flow and sequencing of the work to meet team and patient needs
• May work with the team to reinforce the plan of care and self-help solutions and entering appropriate information into the electronic medical record
• Monitoring pre-appointment requirements to assure readiness for patient visit/procedure
• Manage electronic waitlist to verify and validate accuracy and issues
• Work Schedule: Monday- Friday
• 7:30am- 4:00pm Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 1015FA Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized