What are the responsibilities and job description for the Administrative Support Assistant position at U.S. Department of Veterans Affairs?
Summary
This position is located at Clement J. Zablocki VA Medical Center - Milwaukee - WI - level 1A facility. The primary purpose of this position is to evaluate and improve efficiency - effectiveness - and productivity of the Medical Subspecialties Services Division. The incumbents' administrative responsibilities encompass performance improvement activities - management support functions - special projects and assignments - and personnel management.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/22/2026. Specialized Experience: Must have at least (1) one full year of specialized experience equivalent to at least the next lower grade level (GS-5) in Federal service that equipped you with the knowledge - skills and abilities to perform successfully the duties of the position - and that is typically in or related to the position to be filled. Specialized experience would typically include but are not limited to: Performing all technical duties to maintain an office and coordinating the work of the administrative office - preparing and proofreading written correspondence; reviews for accuracy - completeness - and format; and makes appropriate corrections. Working with PC operating systems and the use of word processing - spreadsheet and database software. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
This position is located at Clement J. Zablocki VA Medical Center - Milwaukee - WI - level 1A facility. The primary purpose of this position is to evaluate and improve efficiency - effectiveness - and productivity of the Medical Subspecialties Services Division. The incumbents' administrative responsibilities encompass performance improvement activities - management support functions - special projects and assignments - and personnel management.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/22/2026. Specialized Experience: Must have at least (1) one full year of specialized experience equivalent to at least the next lower grade level (GS-5) in Federal service that equipped you with the knowledge - skills and abilities to perform successfully the duties of the position - and that is typically in or related to the position to be filled. Specialized experience would typically include but are not limited to: Performing all technical duties to maintain an office and coordinating the work of the administrative office - preparing and proofreading written correspondence; reviews for accuracy - completeness - and format; and makes appropriate corrections. Working with PC operating systems and the use of word processing - spreadsheet and database software. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
- Major Duties: Schedules and coordinates all appointments as requested or as needed
- Arranges meetings or conferences including selecting mutually satisfactory time - reserving meeting areas - notifying participants - and preparing reports of the proceedings
- Is responsible to determine whether the nature of a call or visit is one that should be directed to the Division Manager or referred to a subordinate
- Reviews all correspondence prepared for the Division Manager's signature of approval for format - procedural compliance - grammatical accuracy - and neatness
- Determines routing of inquiries - complaints - etc
- to appropriate area for information
- Coordinates the preparation and submission of a wide range of administrative reports for the Division
- Performs other duties as assigned
- Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework
- Telework eligibility will be discussed during the interview process
- Virtual: This is not a virtual position
- Position Description/PD#: Administrative Support Assistant/PD25274A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Salary : $47,488 - $61,734