What are the responsibilities and job description for the Administrative Officer position at U.S. Department of Veterans Affairs?
Summary
The Administrative Officer (AO) will act as an extension of the Chief - Community Care Service. The AO develops and directs all administrative functions of Community Care as it relates to the services/ departments that Community Care Service collaborates with throughout the facility.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/31/2026. GS-09 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: demonstrating progressively responsible administrative or business-related work - including such areas as planning - implementing - or supporting administrative policies - programs - or operations in a governmental environment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree - or two full years of progressively higher-level graduate education leading to such a degree - or an LL.B./J.D. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond he first year (18 semester hours). GS-11 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: independently performing a broad range of administrative or management duties - including analytical planning - budget development - compliance oversight - and policy integration in a federal agency. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree - or three full years of progressively higher-level graduate education leading to such a degree or LL.M. - if related. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Master's Degree (leading to a PhD) and Specialized Experience. Such experience and education must demonstrate the knowledge - skills - and abilities necessary to do the work. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who - during the influenza season - work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include - but are not limited to - VA hospitals and associated clinics - community living centers (CLCs) - community-based outpatient clinics (CBOCs) - domiciliary units - Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed - clinical and administrative - remote and onsite - paid and without compensation - full- and part-time employees - intermittent employees - fee basis employees - VA contractors - researchers - volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents - interns - fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Duties
The Administrative Officer (AO) will act as an extension of the Chief - Community Care Service. The AO develops and directs all administrative functions of Community Care as it relates to the services/ departments that Community Care Service collaborates with throughout the facility.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/31/2026. GS-09 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: demonstrating progressively responsible administrative or business-related work - including such areas as planning - implementing - or supporting administrative policies - programs - or operations in a governmental environment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree - or two full years of progressively higher-level graduate education leading to such a degree - or an LL.B./J.D. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond he first year (18 semester hours). GS-11 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: independently performing a broad range of administrative or management duties - including analytical planning - budget development - compliance oversight - and policy integration in a federal agency. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree - or three full years of progressively higher-level graduate education leading to such a degree or LL.M. - if related. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Master's Degree (leading to a PhD) and Specialized Experience. Such experience and education must demonstrate the knowledge - skills - and abilities necessary to do the work. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who - during the influenza season - work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include - but are not limited to - VA hospitals and associated clinics - community living centers (CLCs) - community-based outpatient clinics (CBOCs) - domiciliary units - Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed - clinical and administrative - remote and onsite - paid and without compensation - full- and part-time employees - intermittent employees - fee basis employees - VA contractors - researchers - volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents - interns - fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Duties
- Major Duties: Strategic Planning and Policy Integration Participates in the development and implementation of short- and long-term plans and policies for Community Care systems and operations
- Ensures integration of internal administrative and clinical policies with regulatory and accrediting requirements - other VISN Medical Centers - and community expectations
- Collaborates with service lines to develop and execute strategic business plans - annual budgets - and resource allocations
- Program Knowledge - Compliance - and Regulatory Oversight Maintains comprehensive knowledge of VAMC operations - Community Care programs - and all Directives and Laws governing Community Care delivery
- Monitors performance - determines priorities - and ensures issues are brought to closure when exercising delegated authority
- Analytics - Evaluation - and Problem-Solving Designs analytical methods and detailed study procedures for ongoing assessment of Community Care programs
- Exercises independent - creative judgment in addressing complex issues - developing management options - and validating the completeness and accuracy of proposals
- Governance - Committees - and Cross-System Collaboration Serves on major management committees and special task forces addressing resource utilization - internal controls - and operational areas impacting Community Care
- Collaborates with all services across the Medical Center - CBOCs - and VISN staff and may lead or conduct independent assessments to support proposal development
- Stakeholder Engagement and External Relations Interacts frequently with VAMC leadership - VISN and VA Central Office officials - Congressional and State offices - Community officials - and other VAMC personnel to stay current on Community Care projects - monitor progress - and determine priorities
- Executive and Administrative Support to Chief of CCS Utilizes a broad range of management skills to support the administrative and managerial responsibilities of the Chief of Community Care Services (CCS)
- Performs significant delegated administrative duties of the Chief across all areas supervised by CCS
- Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
- Selection at a lower grade level does not guarantee promotion to the full performance level
- Work Schedule: Monday - Friday - 8:00am - 4:30pm Telework: This position may be available for Ad hoc telework per supervisor approval
- Virtual: This is not a virtual position
- Position Description/PD#: Administrative Officer/PD94175 and PD94176 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized
Salary : $61,722 - $97,087