Administrative Officer

Summary

Employee will serve as an Administrative Officer responsible for the administrative programs within the Nutrition and Food Service (N&FS) Department located at the Veterans Health Administration - VA Medical Center in Albany - NY.

Qualifications

To qualify for this Administrative Officer position at the GS-9 level - applicant(s) must meet one of the following: SPECIALIZED EXPERIENCE: One (1) full year of specialized experience equivalent to the GS-7 grade level in federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of an Administrative Officer - and that is typically in or related to the work of this position. Specialized experience includes: Creating reports - coordinating and scheduling meetings - and submitting requests/work orders using a personal computer and office automation programs (such as word processing - spreadsheets - etc.); accurately preparing timecards for submission and processing; managing and balancing financial aspects of general fund control points and purchase procedures; and performing various human resources/personnel management duties related to recruitment - disciplinary actions - and/or awards. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR EDUCATION (TRANSCRIPT REQUIRED): Successfully completed a master's or equivalent graduate degree - or 2 full years of progressively higher level graduate education leading to such a degree - or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. OR COMBINATION (TRANSCRIPT REQUIRED): Equivalent combinations of successfully completed graduate level education (in excess of the first year or in excess of 18 semester hours) and specialized experience is also qualifying. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties will include - but may not be limited to the following: Oversees and facilitates the administrative management for Nutrition & Food Service
• Independently develops - plans - issues and implements procedures to comply with directives concerning administrative matters
• Analyzes and evaluates problems - makes recommendations - and devises solutions to systems administration - training management - publication management and data management within the division
• Participates in regular meetings with leadership and other senior members to address administrative management issues - resolve problems and provide recommendations for correcting or improving processes and programs
• Compiles information prepares administrative reports for management briefing and sharing with work groups
• Serves as the department Automated Data Processing Application Coordinator (ADPAC)
• Manages - monitors - coordinates and provides regulatory guidance on all personnel actions - organizational structures and position management for the Service
• Reviews - interprets and provides recommendations for the revision of regulatory guidelines - policies and standing operating procedures pertinent to personnel administration and all Service operations
• Participates in the planning for budgeting needs and financial management for Nutrition & Food Service
• Attends budget calls - reviewing guidelines and instructions in order to brief managers of schedules and data requirements
• Coordinate with Assistant Chief - N&FS/Food Production Manager to control purchasing and use of supplies
• Reviews office needs in order to plan and develop budget data and justification for review and approval
• Performs other related duties as assigned
• Work Schedule: Full-Time
• Monday-Friday 7:30 am - 4:00 pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved