Administrative Officer

Summary

This position serves as the Administrative Officer (AO) within the Pharmacy Service for The VA Pacific Islands Health Care System (VAPIHCS) in Honolulu - HI. The incumbent plans - administers - and coordinates administrative services including budget formulation and execution - financial planning - accounting - procurement and contract administration - human resources management - space and equipment utilization - travel - property and records management - and related administrative support services.

Qualifications

TO QUALIFY FOR THIS POSITION AT THE GS-11 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA: SPECIALIZED EXPERIENCE: Have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service that has given me the particular knowledge - skills and abilities required to successfully perform the duties of the Administrative Officer position - and that is typically in or related to the work of this position. Specialized experience includes providing overall administrative management duties such as interpreting policies - developing administrative requirements and providing guidance on personnel actions; performing procurement and reports management; and maintaining a variety of budget functions. NOTE: Resume(s) must clearly support the duties and experience required for this position. We will not make assumptions regarding experience. -OR- EDUCATION: Have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M. - if related. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work of the position. (Transcript Required) -OR- COMBINATION: Have equivalent combinations of successfully completed progressively higher-level graduate education (beyond the second year) and specialized experience - as described above - which meet the total experience requirements for this grade level. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work. (Transcripts Required) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties may include - but are not limited to the following: Interprets administrative policies - develops and defines administrative requirements - provides advice on administrative systems and prepares administrative paperwork
• Maintains employee personnel and competency folders - assessing compliance with VA - The Joint Commission (TJC) and other regulatory agency requirements
• Participates fully in the formulation of operational plans - both short and long range
• Serves on committees and special projects within the service and medical center as required
• Tracks and ensures timely submission of designated pharmacy suspense responses to the appropriate individual(s)
• Attends facility administrative meetings as the pharmacy representative when the Chief of Pharmacy is unable to attend
• Develops the need for and maintains an awareness of available resources and makes recommendations to the Chief of Pharmacy regarding needs - distribution or redistribution of available resources
• Gathers and analyzes budget needs of the service and with the support of the Chief - administers the budget within administrative requirements
• Participates in developing policies and plans for the service by coordinating the administrative needs of the organization(s) for which he/she is accountable
• Participates in the development and implementation of policies and procedures for Pharmacy Service to ensure compliance with VHA - TJC and other regulatory agencies
• Manages procurement process for obtaining necessary operating supplies and minor equipment purchases are ordered within budget - from the correct fund control points and through approved vendors
• Administers programs concerning such matters as staffing - recruitment - equal opportunity - merit promotion - contracts and position management
• Administers the internal review - quality - and productivity initiatives for the organization
• Performs other related duties as assigned
• Work Schedule: Monday-Friday 7:30am-4:00pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for telework
• Telework eligibility will be discussed during the interview process.