What are the responsibilities and job description for the Administrative Assistant position at U.S. Court of Appeals, Ninth Circuit?
$40,740 to $66,203* (CL 22)
San Francisco CA
Are you interested in a position that supports the federal Judiciary’s mission of ensuring equal justice under the law? This is an excellent opportunity for a college graduate interested in a legal career who wants to become familiar with court operations. The U.S. Courts of Appeals for the Ninth Circuit is seeking a talented Administrative Assistant to join our team.
Representative Duties
- This position is located in the Clerk’s Office in San Francisco and reports to the Chief Deputy Clerk. Administrative Assistants help the Court across a variety of departments and units including the calendar and opinions units.
- Special projects, tracking and collating data, data entry, and docketing, as well as coordinating and leading school and group tours and other civic outreach efforts.
- Courtroom Deputy responsibilities will also be assigned.
- Timeliness, flexibility, organizational skills, accuracy, and a strong work ethic are critical. Fast-paced environment. Heavy lifting may be required.
- The successful candidate will have a cheerful, professional demeanor and enjoy working within a diverse team environment.
Required Qualifications
A high school diploma and:
- Proficiency with email, Microsoft applications and Adobe Acrobat; ability to work independently or in a team environment; demonstrated, proactive, problem-solving approach; excellent communication and interpersonal skills; strong customer service ethic; and ability to understand and apply established rules and procedures.
- Bachelor’s degree or familiarity with legal concepts and documents preferred
Total Rewards and Work-Life Balance
Salary*: Depending on qualifications and experience, $40,740 to $66,203 (CL 22).
Time off: 13 vacation days; 13 sick leave days; 11 paid holidays.
Benefits: Employer subsidized health and life insurance plans. Dental, vision, flexible spending account, long-term care plans available. Employer sponsored pension plan and supplemental retirement contribution plans with employer match.
Other Perks: Telework opportunities, eligibility for Public Service Loan Forgiveness Program, mass transit subsidy, reasonable work hours, team environment, creative people, and enhanced tenure-based vacation accrual.
How to Apply
Please submit a PDF application packet through the Career Portal that includes:
1) cover letter detailing your qualifications and experience performing the representative duties, and
2) current resume
Only complete applications will be considered.
Next Steps
- Priority application deadline: February 24, 2026.
- Video conference interviews available.
- Position open until it is filled.
Conditions of Employment
Must be a U.S. Citizen or permanent resident in the process of applying for citizenship. Successful applicants are provisionally hired pending results of background investigation and fingerprinting. Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. Employees are required to adhere to the Code of Conduct for Judicial Employees. Direct deposit of pay required.
The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, for any reason including, but not limited to, budgetary issues. Said modifications may occur without prior written or other notice.
Equity Focused Employer
We value diversity and are committed to equity and inclusion in our workplace. The 9th Circuit encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran’s status, disability, religion, and socio-economic circumstance.
Salary : $40,740 - $66,203