Executive Assistant, Marketing and Communications

About Us:

If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. For them and the businesses we represent, the U.S. Chamber is a trusted advocate and partner. 

We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges.  

Position Overview:

The Executive Assistant will provide sophisticated administrative and operational support to senior leaders within the U.S. Chamber of Commerce’s Communication and Marketing teams. This role serves as a critical liaison, facilitating seamless communication and coordination between executives, internal teams, and external stakeholders. The ideal candidate will anticipate needs, manage complex workflows, and uphold a high level of professionalism in representing the Communication and Marketing teams.

Responsibilities:

• Proactively manage executives’ calendars and travel arrangements.
• Coordinate the flow of information to and from the Communication and Marketing teams, including handling calls, preparing briefing materials, maintaining organized files, and managing correspondence.
• Maintain and update contact databases and CRM systems relevant to media and stakeholder engagement.
• Prepare and submit expense reports, contracts, and vendor payments.
• Order and manage office supplies as needed.
• Greet visitors and support meeting logistics, including room setup and catering coordination.
• Conduct research to support communication and marketing initiatives and media outreach.
• Assist with or lead special projects, including event planning, media monitoring, and internal communications efforts.

Qualifications:

• Bachelor’s degree and 7 years of experience supporting senior-level executives, preferably in communications, public affairs, or a related field.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong organizational and multitasking skills.
• Exceptional attention to detail and follow-through.
• Resourceful team player with the ability to work independently.
• Excellent interpersonal and communication skills.
• Strong writing, editing, and proofreading abilities.
• Professional demeanor with a high level of diplomacy and discretion.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, internet research, and social media platforms.

The salary range for this position is $83,000.00 to $94,855.00. The actual salary paid for this position will vary based on market data, an applicant’s qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave.

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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Salary : $83,000 - $94,855