Human Resources Specialist

The Human Resources Specialist will play a key role in supporting and advancing core HR functions across the organization. This position is responsible for driving HR processes related to performance management, compliance, employee relations, reporting, and employee engagement initiatives. The HR Specialist collaborates closely with the HR Director and cross-functional teams to ensure consistency, accuracy, and efficiency in the execution of HR programs and services. 

Essential Duties and Responsibilities: 

• Support departmental initiatives and provide high-level administrative and strategic assistance to the HR team.
• Manage the HR data and analytics process, ensuring accurate tracking and reporting.
• Manage the tracking of the performance management cycle, including timely collection of reviews and coaching supervisors on process requirements.
• Conduct biweekly audits of employee timesheets to ensure payroll accuracy and compliance with internal policies.
• Oversee the organization’s training module, ensuring employee status changes and terminations are reflected appropriately.
• Generate and analyze audit reports and key HR metrics to support data-driven decision-making.
• Serve as the primary liaison during internal and external audits, ensuring documentation and processes are audit ready.
• Facilitate and support the Employee Relations and Health & Wellness Committees, coordinating initiatives that foster employee engagement and well-being.
• Act as a point of contact for employee inquiries providing timely guidance on HR-related matters and ensuring positive employee relations.
• Oversee the creation, maintenance, and audit of employee files, ensuring legal compliance and accurate recordkeeping from onboarding through offboarding.
• Assist in planning and executing corporate events and employee programs, ensuring alignment with organizational culture and values.
• Prepare and submit monthly expense and regulatory reports, including departmental credit card, overdraft, and employee account reports.
• Review and verify I-9 documentation and maintain related compliance files in accordance with federal requirements.
• Conduct research, gather data, and provide insights to support HR initiatives, projects, and continuous improvement efforts.
• Support resolution of both internal and external HR-related inquiries with professionalism and discretion.
• Manage inventory and ordering of HR department supplies; process and distribute incoming mail.
• Complete department projects and other responsibilities as assigned to support HR operations.

USCB Policies and Procedures: All officers and employees of the bank are to maintain an understanding of all USCB Polices and Procedures as outlined in the bank’s shared drive. All employees are to follow said polices and procedures and report any knowledge of a variance of the same.

Qualifications and Requirements: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be to enable individuals with disability to perform the essential functions.

• Strong understanding of HR practices, compliance requirements, and HRIS systems.
• Proven ability to manage multiple tasks, prioritize responsibilities, and deliver high-quality results under deadlines.
• Excellent communication, interpersonal, and problem-solving skills.
• High level of professionalism, discretion, and confidentiality when dealing with sensitive employee matters.

Education and/or Experience: Bachelor’s degree in human resources, Business Administration, or related field not required but preferred. Minimum of 2 years of progressive experience in Human Resources.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. 

The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The work environment is a climate-controlled office setting where the noise level is usually moderate.

Work Habits: Include regular attendance, teamwork, initiative, dependability, and promptness.

Disclaimer: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time.

DFWP/EEO/Member FDIC