What are the responsibilities and job description for the Records Clerk - Part-Time position at Twinsburg, City of (OH)?
JOB
SUMMARY: Processes and maintains records for the Police Department; responds to public record requests.JOB RESPONSIBILITIES: Records, files, retrieves and distributes records, data and statistics including, but not limited to citations, warrants, fingerprints, bind-overs, jail statistics, purchase orders, etc.;Processes public record requests, including the ability to redact documents, electronic files, photographs, diagrams, audio and video recordings and other records; Prepares and processes status reports;Initiates inquiries into state and national communications networks;Provides clerical support to the Police Department as needed;Draft correspondence and respond to telephone inquiries; andPerforms other duties as assigned.QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to ensure that individuals with disabilities are able to perform the essential functions.High School diploma or general education degree (GED), and one (1) year related experience and/or training; or equivalent combination of education and experience.Ability to type forty-five (45) words per minute. Ability to use Microsoft programs, Adobe, and other computer programs. Ability to read, and interpret documents such as safety rules, operating and maintenance instruction, general business periodicals, professional journals and technical procedures, or governmental regulations. Ability to write routine reports and correspondence. Ability to communicate effectively.Ability to work with basic mathematical concepts such as discounts, proportions, and percentages.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to recognize potentially unsafe conditions and behaviors and correct them in a positive and appropriate manner.Ability to acquire knowledge of and follow: Department policies and procedures, rules and regulations; Duties and responsibilities of the Police; Law enforcement record keeping rules; Document preparation, requirements and methods; Arrest and court procedures and protocol; Filing systems; Office practices and procedures; Administrative practices; Public relations issues; Computer operations and related office equipment and software; Organizing, planning, record-keeping and filing techniques; Bookkeeping; Auditing procedures; Public records law; record retention and organization. Skills and abilities to: Organize, prioritize and coordinate multiple clerical tasks; Develop record keeping and reporting methods; Perform basic bookkeeping duties; Collect, classify and maintain information and records. Copy material accurately and recognize errors; Prepare accurate and complete reports; Perform research of records; Compile data for summary statistics; Operate a personal computer; Respond to inquiries from public, officials and co-workers; Respond to sensitive inquiries from the public, city officials and staff; Operate standard office equipment including computers, photocopiers, FAX machines.Maintain effective working relationships with supervisor, co-workers, city officials and the general public.Must have adequate eye sight and hearing to review audio and video records. Maintain high degree of confidentiality.Must maintain regular in-person attendance. Must be able to work in the United States.WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Majority of work environment will consist of normal office conditions however, while performing the duties of this job, the employee is regularly required to stand, sit, walk, reach with hands and arms, talk and hear. The employee is occasionally required to climb, stoop, kneel, crouch, or crawl and taste and smell. The employee may occasionally lift and/or move up to 25 pounds, and rarely lift and/or move more than 50 pounds. Employee is required to view a computer screen for the majority of the work day. The noise level in the work environment is usually moderate.The City of Twinsburg is an equal opportunity employer.
SUMMARY: Processes and maintains records for the Police Department; responds to public record requests.JOB RESPONSIBILITIES: Records, files, retrieves and distributes records, data and statistics including, but not limited to citations, warrants, fingerprints, bind-overs, jail statistics, purchase orders, etc.;Processes public record requests, including the ability to redact documents, electronic files, photographs, diagrams, audio and video recordings and other records; Prepares and processes status reports;Initiates inquiries into state and national communications networks;Provides clerical support to the Police Department as needed;Draft correspondence and respond to telephone inquiries; andPerforms other duties as assigned.QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to ensure that individuals with disabilities are able to perform the essential functions.High School diploma or general education degree (GED), and one (1) year related experience and/or training; or equivalent combination of education and experience.Ability to type forty-five (45) words per minute. Ability to use Microsoft programs, Adobe, and other computer programs. Ability to read, and interpret documents such as safety rules, operating and maintenance instruction, general business periodicals, professional journals and technical procedures, or governmental regulations. Ability to write routine reports and correspondence. Ability to communicate effectively.Ability to work with basic mathematical concepts such as discounts, proportions, and percentages.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to recognize potentially unsafe conditions and behaviors and correct them in a positive and appropriate manner.Ability to acquire knowledge of and follow: Department policies and procedures, rules and regulations; Duties and responsibilities of the Police; Law enforcement record keeping rules; Document preparation, requirements and methods; Arrest and court procedures and protocol; Filing systems; Office practices and procedures; Administrative practices; Public relations issues; Computer operations and related office equipment and software; Organizing, planning, record-keeping and filing techniques; Bookkeeping; Auditing procedures; Public records law; record retention and organization. Skills and abilities to: Organize, prioritize and coordinate multiple clerical tasks; Develop record keeping and reporting methods; Perform basic bookkeeping duties; Collect, classify and maintain information and records. Copy material accurately and recognize errors; Prepare accurate and complete reports; Perform research of records; Compile data for summary statistics; Operate a personal computer; Respond to inquiries from public, officials and co-workers; Respond to sensitive inquiries from the public, city officials and staff; Operate standard office equipment including computers, photocopiers, FAX machines.Maintain effective working relationships with supervisor, co-workers, city officials and the general public.Must have adequate eye sight and hearing to review audio and video records. Maintain high degree of confidentiality.Must maintain regular in-person attendance. Must be able to work in the United States.WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Majority of work environment will consist of normal office conditions however, while performing the duties of this job, the employee is regularly required to stand, sit, walk, reach with hands and arms, talk and hear. The employee is occasionally required to climb, stoop, kneel, crouch, or crawl and taste and smell. The employee may occasionally lift and/or move up to 25 pounds, and rarely lift and/or move more than 50 pounds. Employee is required to view a computer screen for the majority of the work day. The noise level in the work environment is usually moderate.The City of Twinsburg is an equal opportunity employer.