Activities Coordinator - Fitness

JOB This is a full-time, union position with benefits and time off, upon meeting eligibility requirements. Employees start out at pay range Level 1 and progress through six pay range levels. There is a one year probationary period.

JOB SUMMARY:
This position oversees the development, implementation, and evaluation of a variety of fitness and wellness initiatives while ensuring excellence in equipment standards and instructor coordination. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. An employee in this position must have excellent communication and interpersonal skills and must maintain a professional demeanor in dealing with coworkers, supervisors and the public. EXAMPLE OF DUTIES JOB RESPONSIBILITIES:

• Recruit, hire, train, schedule, supervise, and evaluate fitness instructors and contracted wellness professionals.
• Develop, coordinate, schedule, instruct, manage and evaluate structured, year-round fitness classes, personal training, wellness initiatives, special events and programs for participants of all ages and fitness levels
• Monitor program participation trends and event effectiveness while recommending enhancements, new offerings, and operational improvements.
• Maintain instructor certifications, training records, and compliance documentation.
• Provide ongoing leadership, coaching, and performance feedback to instructors.
• Serve as a substitute instructor when necessary to ensure consistent program delivery.
• Ensures all programs and events are properly staffed, organized, safe, and effectively operated from setup through breakdown.
• Coordinates scheduling, equipment usage, instructor communication, participant engagement, and overall event/program flow.
• Oversee the overall fitness atmosphere and ensure a clean, safe, motivating, and inclusive environment.
• Monitor fitness equipment condition, maintenance schedules, and operational functionality.
• Track equipment lifespan and recommend replacements or upgrades as needed.
• Identify and report safety concerns or maintenance issues promptly.
• Maintain accurate program records, attendance reports, evaluations, participation data, and makes recommendations regarding program performance and future initiatives.
• Assist in budget planning related to fitness programming, equipment purchases, and facility enhancements.
• Works in cooperation with the department administration to develop and recommend staffing, facility and programming policies and fee structures while working towards cost recovery objectives.
• Assist with promotional materials, program marketing, and member communication.
• May assist with management of department facilities in the absence of director. This may include the reception desk, lifeguarding and fieldhouse based on staff availability.
• Perform routine office functions (i.e. assist in answering phones, scheduling facilities, program registration, etc.)
• Regular, punctual attendance is required.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws for seasonal and part-time staff. Responsibilities may include interviewing, recommending and training employees; planning, assigning and directing work; appraising performance; addressing complaints and resolving problems.
• Directly supervises contracted fitness instructors, contracted trainers, and PT/Seasonal programming staff.
• Performs other duties as assigned or required.

SUPPLEMENTAL INFORMATION

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environment: Work is performed primarily in a fitness facility, recreation spaces, office settings, and occasionally outdoors. Position may involve exposure to elevated noise levels, cleaning products, moving mechanical equipment, and variable environmental conditions.

Physical Demands: While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear, use hands and fingers, lift, reach, stoop, climb, kneel and crouch.

Lifting Requirements: Must be able to lift and/or move office supplies or records boxes weighing up to 25 pounds and occasionally lift or move more than 50 pounds.

The City of Twinsburg is an equal opportunity employer.

Candidates who receive a conditional job offer are subject to pre-employment drug screening that includes, but is not limited to, marijuana (cannabinoids/THC).