Office Administrative Assistant

POSITION DESCRIPTION:

TWINCO is seeking an Office Assistant to join their growing business. TWINCO is a family-owned business that was founded in 1969, and specializes in serving the food, beverage, pharmaceutical industry with an emphasis on the dairy segment. All systems we build are designed in-house from the ground up. The Engineering/Office Assistant is responsible for supporting core Engineering and Operations functions. This includes answering office phones, supporting customer invoicing, generating project PO’s, entering job costs and other duties. This will start as a part time role, with potential to grow into a full time role.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

· Answer office phone calls and route them to the appropriate department.

· Generate and process sales orders and purchase orders for ongoing and upcoming projects.

· Review job sheets and accurately enter associated costs into our system.

· Support the filing and organization of job costs, invoices, and purchase orders.

· Maintain organized digital and physical filing systems for efficient record-keeping.

· Assist with a wide range of administrative duties to support daily operations.

· Prepare and distribute internal communications, memos, and reports.

· Uphold confidentiality and professionalism in handling sensitive information.

OTHER FUNCTIONS AND DUTIES:

· Assist different departments during employee absences, vacations, or as operational needs arise.

· Order and manage office supplies to ensure smooth daily operations.

· Handle incoming and outgoing mail and deliveries.

· Maintain and update internal contact lists and directories.

· Help coordinate internal events, training, and employee engagement activities.

· Perform other duties as assigned.

EXPERIENCE/QUALIFICATIONS:

Required

· Strong organizational skills, with experience managing multiple tasks and deadlines efficiently.

· Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software (e.g., ERP systems, CRM platforms).

· Strong communication skills, both written and verbal, with the ability to interact professionally with internal teams, clients, and vendors.

· Ability to handle confidential information with discretion and professionalism.

· Attention to detail and the ability to work with minimal supervision while managing multiple tasks.

· High school diploma or equivalent required; an associate’s or bachelor’s degree in business administration or a related field is a plus.

Desired

· Basic accounting or financial tracking experience (e.g., handling invoices, purchase orders, and job costing).

SCHEDULE:

· Part Time: Monday-Wednesday

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Expected hours: 15 – 25 per week

Work Location: In person

Salary : $18 - $24