What are the responsibilities and job description for the Human Resources Manager position at Twin Oaks Landscape, Inc.?
Job Title: HR, Payroll & DOT Compliance Manager (Landscaping Operations)Job Summary
The HR, Payroll & DOT Compliance Manager is responsible for overseeing all aspects of human resources, employee payroll processing, and Department of Transportation (DOT) compliance for a landscaping company. This role ensures that workforce management, compensation, and transportation operations meet all legal, safety, and organizational standards while supporting efficient field operations.
Key Responsibilities1. Human Resources Management
- Manage full-cycle recruitment for field and administrative staff (laborers, drivers, supervisors)
- Oversee onboarding, orientation, and training programs
- Maintain employee records and ensure compliance with labor laws
- Administer benefits (health insurance, PTO, workers' compensation)
- Handle employee relations, conflict resolution, and disciplinary actions
- Ensure compliance with OSHA safety standards and workplace policies
- Develop and enforce company policies and procedures
- Support seasonal hiring and workforce scaling
2. Payroll Management
- Process weekly/bi-weekly payroll for hourly and salaried employees
- Track and verify employee time (including field hours, overtime, and job costing)
- Ensure compliance with wage and hour laws (including overtime regulations)
- Manage payroll systems and maintain accurate records
- Handle payroll taxes, deductions, garnishments, and benefits contributions
- Coordinate with accounting for labor cost tracking and reporting
- Resolve payroll discrepancies and employee inquiries
3. DOT Compliance Management
- Ensure compliance with all Department of Transportation (DOT) regulations
- Maintain Driver Qualification Files (DQFs) for all CDL and non-CDL drivers
- Monitor driver licenses, medical cards, and certifications
- Oversee drug and alcohol testing programs (pre-employment, random, post-accident)
- Track Hours of Service (HOS) and ensure logbook/Electronic Logging Device (ELD) compliance
- Coordinate vehicle inspections, maintenance records, and safety audits
- Manage DOT audits and inspections
- Train drivers on safety and regulatory compliance
- Maintain accident and incident records and reporting
Qualifications
- 3–5 years of experience in HR, payroll, or compliance (construction/landscaping industry preferred)
- Knowledge of federal and state labor laws
- Experience with payroll systems
- Familiarity with DOT regulations and fleet compliance requirements
- Strong organizational and record-keeping skills
- Excellent communication and problem-solving abilities
Preferred Skills
- Experience managing seasonal or high-turnover workforce
- Bilingual (English/Spanish) is a plus
- Knowledge of job costing and labor tracking in field service environments
- Safety certification (OSHA training)
Work Environment
- Combination of office and occasional field visits
- Interaction with field crews, drivers, and management
- Fast-paced environment, especially during peak landscaping seasons
Compensation & Benefits
- Competitive salary (based on experience)
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement plan options
- Opportunities for growth within the company
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $25