What are the responsibilities and job description for the Elementary Secretary position at Twin Falls School District?
Summary
Sawtooth Elementary School is seeking a dedicated and organized individual to join our team as a full-time secretary. The successful candidate will provide administrative support to ensure the smooth operation of the school office, facilitate communication between faculty, parents, and students, and contribute to a positive school environment. This role is vital in maintaining the efficient functioning of the school and supporting the educational mission of Sawtooth Elementary.
Responsibilities
Requirements
Sawtooth Elementary School is seeking a dedicated and organized individual to join our team as a full-time secretary. The successful candidate will provide administrative support to ensure the smooth operation of the school office, facilitate communication between faculty, parents, and students, and contribute to a positive school environment. This role is vital in maintaining the efficient functioning of the school and supporting the educational mission of Sawtooth Elementary.
Responsibilities
- Greet and assist visitors, students, and parents, providing information and addressing inquiries in a friendly and professional manner.
- Manage and maintain school records, including student enrollment, attendance, and health information, ensuring accuracy and confidentiality.
- Answer phone calls, take messages, and respond to emails, directing inquiries to the appropriate staff members as necessary.
- Schedule appointments and meetings for school staff, including coordinating calendars and managing logistics.
- Prepare and distribute school communications, including newsletters, announcements, and other correspondence.
- Assist with the preparation of reports and documents for school administration and district requirements.
- Handle incoming and outgoing mail and packages efficiently.
- Maintain office supplies and equipment, ensuring that the office is well-stocked and organized.
- Support the school’s administrative team with various tasks as needed, including data entry and filing.
- Assist in managing student-related activities, such as registration and school events.
Requirements
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience in an administrative role, preferably in an educational setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with school management software.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and the ability to work collaboratively with diverse groups of people.
- Detail-oriented with a focus on accuracy and quality in all tasks.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Commitment to fostering a positive school culture and supporting the educational mission of Lincoln Elementary.
This is an “at will” position in that the employer or employee may terminate employment at any time for any reason consistent with applicable state or federal law. The employment “at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and approved by the Board of Trustees of District 411.
All recommendations for hire are tentative offers. Employment is contingent upon board approval, and successful completion of a federal background check and drug-free workplace pre-employment screening.