Office Administrator – Tax & Accounting Services (exp. req.)

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.)

Location: near Rockville, MD

Salary: $35 - $39 / hour Overtime Pay Benefits

Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays

Job Type: Full-Time | On-site

Typical Hours: Monday–Friday, 40 hrs/wk

Schedule Flexibility: up to 60 hrs/wk during 6-week peak season, including weekends as needed

Start Date: ASAP

Sponsorship is not available

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Description

Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to join their team near Rockville, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have recent administrative or executive support experience in a CPA/public accounting, legal, consulting, financial advisory, or similar client-service-based professional services firm. This is a great opportunity for someone reliable, energetic, and organized to become the steady in-office support presence for the team.

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Responsibilities

• Serve as first point of contact for clients, visitors, and vendors

• Manage front desk, reception, phones, mail, and daily office needs

• Monitor partner email, flag priorities, and route requests

• Manage calendars, meetings, appointments, and follow-ups

• Support tax team with document intake, tracking, and organization

• Prepare client packets, forms, mailings, labels, and materials

• Coordinate vendors, deliveries, supplies, and office maintenance

• Keep reception, conference rooms, and shared office areas presentable

• Track deadlines, projects, and workflow during peak tax periods

• Maintain confidentiality with client and firm information

Executive Assistant / Office Administrator – Tax & Accounting Services (exp. req.) Qualifications

• 5 years of administrative or executive support experience required

• Recent professional services (e.g., CPA, legal, consulting, financial advisory) experience required

• Proficiency with Microsoft Office Suite required

• Strong written and verbal communication skills required

• Strong organization, accuracy, and follow-through required

• Reliable, punctual, and comfortable working fully on-site required

• Ability to work up to 60 hrs/week, including weekends, during 6-week peak season required