Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Reporting To: VP, Accounting

Purpose: This is the sole position that encompasses all accounts payable functions of TWG Development and a small number of other property-level entities that TWG manages, as well as limited accounts payable support needs for a large portfolio property-level entities that TWG does not directly manage, as well as providing a variety of behind-the-scenes support on administrative tasks. The ideal candidate is well-rounded and extremely organized, as managing multitude of tasks is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

AP Administration:

• Manage all accounts payable functions for TWG Development. This includes new vendor setups, the posting all invoices and processing payments, W-9 maintenance for all payees, 1099 issuance for all payees, etc.
• All accounts payable functions for a limited number of property-level entities managed by TWG.
• Limited support for a large number of property-level entities that TWG does not directly manage.
• Banking support functions such as remote check deposits, bank account setups and closures, tracking information on hundreds of bank accounts, etc.
• Serve as an “Admin” in TWG’s employee expense reimbursement software.
• Pulling and scheduling of invoices / data upon request.
• Other office administrative duties as requested from time to time.
• Other duties as assigned from time to time by the VP of Accounting.

Communication:

A positive attitude and exceptional communication skills are required as this position will interact directly with individuals at all levels of TWG and TWG’s business partners, including:

• Communication with TWG employees, including senior management and ownership.
• Communication with various property managers and other TWG business partners.
• Communication with bank account representatives across multiple banking institutions.
• Correspond with lenders and management personnel in a timely and pleasant manner.
• Contribute to an overall positive work environment.

Education:

• High School Diploma (or equivalent) required
• Bachelor’s degree in any business related field preferred

Experience:

• 2 years previous accounts payable experience, highly preferred
• Experience with basic accounting software functions, required
• Experience with bank account setup, maintenance, administration, and online business banking platforms, preferred
• Experience with Realpage and Onesite, highly preferred
• Experience in operations of real estate development / construction companies (corporate) is preferred
• General experience with operations of multifamily real estate properties is preferred

Skills:

• Excellent organizational skills
• Excellent written and verbal communication skills
• Multi-tasking and prioritizing skills
• Ability to solve practical problems and employ rational decision-making skills
• Proficient with Microsoft Office, in particular with Excel
• Must be diligent in self-review of work
• Able to maintain their workload and meet deadlines with minimal supervision