Program Coordinator

Our client, the world’s leading entertainment streaming service, is looking for a Program Coordinator. You will support the Manager of Above‑the‑Line (ATL) programs by helping to operate, streamline, and scale programs for directors, writers, and producers. This role is equal parts operations and program coordination, with a strong emphasis on helping the manager build, document, and streamline workflows across multiple programs.
The ideal candidate is highly organized, curious, innovative, proactive, detail‑oriented, and comfortable working with both external creative talent and internal cross‑functional teams. Additionally, the right candidate demonstrates the ability to build collaborative relationships with colleagues and external partners.

This is an on-site 10-month contract. Candidates must be able to work in Los Angeles, CA, and must not hold H‑1B visa status. The hourly rate is $40; benefits are available through Talent Table. No C2C.
 

Key Responsibilities

Program Operations & Workflows
● Partner with the Manager of Talent Development to build, document, and continuously refine workflows for each above‑the‑line program.
● Maintain and continuously improve program timelines and checklists to ensure programs run smoothly and efficiently.
● Maintain ATL program data in CTED’s central Airtable tracker.
● Assist in monitoring program milestones and deadlines.
● Identify bottlenecks or inefficiencies in existing workflows and propose clear, practical improvements.
● Coordinate logistics for program activities, including masterclasses, workshops, labs, and events (virtual and/or in‑person, as applicable).
 

Administrative & Program Support
● Help the Manager of ATL programs manage and respond to emails from participants and alumni, including invitations, confirmations, follow‑ups, and general inquiries.
● Prepare, distribute, and organize program‑related documents as needed (NDAs, release forms, agreements, guidelines, FAQs, etc.).
● Maintain organized and up‑to‑date Google Drive files for all programs (e.g., program memos, decks, reports, agreements, etc.).
● Track and maintain contact lists, bios, and other relevant information for talent, mentors, speakers, and partners participating in ATL programs.
● Assist with scheduling meetings with cross‑functional partners, program participants and alumni, masterclasses, workshops, and other related sessions, as needed.

Presentation & Communication Support
● Develop and update decks and presentations for internal and external talent and partners, including program overviews, updates, and recaps.
● Assist in creating one‑pagers and other written or visual program‑related materials.

Proactive Support & Strategic Assistance
● Anticipate program needs and proactively suggest tools, templates, and process improvements that increase program efficiency and clarity.
● Monitor industry trends in talent development and similar programs to help inform best practices and enhancements.
● Assist with quantitative and qualitative data collection and reporting, including participant feedback, engagement metrics, and program outcomes, to support evaluation and future planning.
 

Other ad hoc program coordination duties, as assigned.
 

Requirements
● Experience in coordination, operations, or program support roles.
● Strong organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.
● Proficiency with basic data‑tracking tools (Google Sheets and Airtable) and willingness to learn new systems.
● Proactively anticipate manager and program needs, taking initiative to address issues and opportunities with minimal direction.
● Strong written and verbal communication skills; highly responsive and service‑oriented.
● Interest in talent development, expanding access, and/or the entertainment and production space.
 

Nice to Have
● Experience working at a fast‑paced tech company and/or entertainment studio.
● Experience working with above-the-line talent and agents/managers.