Executive Director Accounting - Enterprises (7132)

SUMMARY:

This position is responsible for directing and overseeing all General Ledger, Accounts Payable, Accounts Receivable, Cash Operations, and Purchasing operations activities and initiatives for Enterprises. Responsible for establishing appropriate policies, procedures and controls of the Tribal Government to be consistent with General Accepted Accounting Principles, other regulatory/advisory organizations and the Tribal Minimal Internal Control Standards. Direct the financial activities of the Tribal Government by performing the following duties personally or through subordinate supervisors. In addition, we strive to deliver our Five-Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
• Lead by example and carry out our Five-Star Experience to Guests and all Team Members by fulfilling our Mission Statement, Service Promise and following department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued.
• Continually coach and support Team Members to ensure they have the skills, tools and resources to successfully complete their jobs, including the delivering of the Five-Star Experience expectations.
• Performs a wide variety of accounting activities in compliance with generally accepted accounting principles (GAAP) including, but not limited to, record keeping, account reconciliations, financial, statistical, and regulatory reporting, routine and complex financial analysis, budget variance reporting, taxes, and fixed assets.
• Maintains the General Ledger (GL) system setup & interfacing applications with accounting GL system, oversees day-to-day maintenance of GL and subsidiary ledgers.
• Oversee the activities of the accounting department for the accurate and timely dissemination of financial reports including but not limited to monthly financial statements for all Twenty-Nine Palms Band of Mission Indians Enterprises.
• Coordinates and oversees monthly, quarterly, and year-end closing.
• Oversee the activities of the accounts payable process, ensuring the accurate and timely processing of invoices, employee expense reports, and corporate credit cards.
• Administers performance evaluations and recommends appropriate personnel actions.
• Maintains a highly motivated, well-trained and cross-trained staff.
• Ensures operational resiliency for all accounting and finance functions.
• Formulates recommendations for process improvements concerning department procedures and controls.
• Proactively identifies and supports initiatives to meet organizational financial performance goals.
• Coordinates with internal and external auditors and examiners, providing assistance, furnishing documentation and preparing schedules.
• Reviews and ensure monthly general ledger reconciliations are performed timely and accurately.
• Reviews daily and monthly journal entries posted by accounting staff for accuracy.
• Maintain excellent communication with all Directors and Managers.
• Develops and implements approved departmental policies and procedures.
• Responsible for all necessary record keeping.
• Comprehensive understanding of forecasting, budgeting, scheduling, productivity, inventory controls (if applicable), P&L analysis, and cost controls.
• Ensure the budget for the department is monitored and adhered to by implementing effective processes and procedures.
• Prepare necessary data for the budget in area of responsibility; project annual costs and monitor actual results; take corrective action where necessary.
• Keep abreast of competitive changes including industry trends and local competitive set.
• Develop, maintain and nurture a positive work environment.
• Responsible for maintaining a disciplined environment and implementing practices that promote safety, quality and productivity.
• Coordinate and supervise training, assignments, and development of subordinates.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decisions in a fair and honest manner.
• Strong verbal and written communication skills.
• Perform any other duties that may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES:

Manage directly and indirectly employees on the accounting team. Adhere to the Tribal organization’s policies, procedures and applicable laws.

Responsible for the overall direction, coordination, and evaluation of this unit.

Carry out supervisory responsibilities which include but are not limited to interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED):

• Bachelor’s degree in accounting, Business Administration or Finance from a four-year college or university or equivalent preferred.
• Minimum of five years’ experience in a governmental setting.
• Ten (10) years equivalent Supervisory/Management experience.
• CPA preferred.

CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS:

• Must pass periodic random drug screens. 
• Must be able to pass background suitability investigation.
• Must obtain a Tribal Gaming License.
• Must obtain all other applicable certifications and licenses.
• Must provide proof of eligibility to work in the United States within 72 hours of employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employees may be occasionally required to work in low light conditions and may be exposed to loud noise for extended periods. 

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Multiple locations.
• Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours.
• Must be available for emergency calls 24/7. 
• Must be available to work weekend and holidays.
• Some enterprises are gaming facilities.
• Some enterprises are not a smoke-free environment.
• Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities 24 hours per day, 7 days per week basis.

INDIAN PREFERENCE ACT:

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA:

                                         1. Tribal Members

                                         2.  Other Native Americans

                                         3. All other ethnic groups