Executive Assistant

Job Requirements

Salary Range: $68,365 to $87,165 yearly

The General Counsel/Senior Vice President for Administration seeks a poised and professional Executive Assistant to provide executive level administrative support. The Executive Assistant will be the primary point of contact regarding the General Counsel/Senior Vice President for Administration’s demanding and complex schedule. This person must manage multiple assignments effectively, anticipate and prioritize the General Counsel/Senior Vice President for Administration’s time, use independent judgment in decision making to accomplish tasks that are urgent, confidential and sensitive in nature, and exhibit a high degree of professionalism and trustworthiness. The Executive Assistant must be a team player, with excellent interpersonal skills to collaborate with team members supporting the Oneida Indian Nation and Turning Stone Enterprises leadership team.

Your Day-to-day As An Executive Assistant With Us

• Provide high-level legal administrative support for the General Counsel/Senior Vice President for Administration and assigned staff, performing a variety of secretarial, technical and administrative functions.
• Work with executive and administrative assistants to quickly and effectively schedule and make real-time adjustments to the General Counsel/Senior Vice President for Administration’s calendar.
• Schedule in-person and Zoom meetings; arrange conference space as necessary; coordinate catering, equipment and/or A/V needs; assemble and disseminate materials.
• Develop and maintain excellent relationships with team members and leadership at the highest levels at the Oneida Indian Nation and Turning Stone Enterprises, and with internal stakeholders, outside law firms, consultants and other contacts.
• Generate reports, presentations and other materials in various formats (Word, PowerPoint, Excel), including highly complex and confidential materials.
• Draft, proofread, and conduct fact checking of documents and correspondence.
• Answer routine requests and matters; follows established rules and procedures in responding to requests and redirecting items to other team members.
• Perform a variety of clerical functions such as answering and directing telephone calls, making travel arrangements, scheduling appointments, preparing expense reports, processing invoices and ordering equipment and supplies.
• Maintain follow-up/reminder systems to insure timely completion of projects.
• Quickly troubleshoot technology issues.
• Organize and manage physical and electronic records in the Legal Department’s electronic document management system.
• Perform other office-wide duties as needed.
  
  

Who We Are

We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18 hole PGA-level golf courses, and other unique ventures.

Work Experience

To be successful as an Executive Assistant, you'll need:

• Associate’s Degree preferred.
• At least three (3) years experience as an Executive Assistant.
• Knowledge of standard secretarial procedures and legal office techniques; correct English grammar, punctuation, spelling and proofreading business formats.
• Extensive experience with complex calendar management.
• Experience dealing with sensitive, highly confidential matters that require the utmost degree of diplomacy and confidentiality.
• The ability to troubleshoot, anticipate, and meet strict deadlines, and manage a sustained and frequently high volume of work with speed, efficiency, accuracy and attention to detail.
• Experience dealing with a wide variety of people with tact, courtesy and professionalism.
• The ability to communicate effectively, both verbally and in writing, with diverse groups including top level executives, administrators and officials.
• The ability to prepare concise and accurate written communications and complete work assignments.
• The ability to set up and maintain database files and utilize time management techniques to organize and prioritize work.
• Proficiency in MS Office programs (including compare tools), Zoom and Adobe required.
• Exercise analytical and independent judgment; coordinate a variety of projects simultaneously.
• The ability to maintain confidentiality and cooperative working relationships.
• The ability to stand/walk for long periods of time and lift up to 0-10 pounds.
  
  

What We Value

• Positivity – Team members who are passionate to learn, energetic to hit the ground running and willing to grow in a professional, team-oriented environment with a focus on guest service.
• Growth Opportunities – We offer a successful journey, including hands-on training and support to advance your career.
• Empowerment – We believe in our team members. With learning opportunities, career growth potential and recognition of outstanding performance, we encourage our team to take pride in their work.
  
  

Benefits

Why choose Turning Stone Enterprises?

• Paid weekly
• Variety of schedules
• Paid time off
• Tuition assistance
• Career-building professional development
• Discounts from dining to fuel to concerts
• Team Member appreciation events
• Quality healthcare and dental benefits
• A robust 401k retirement plan
• Dealer School
• Finance Scholarship Program
  
  

Why You Will Appreciate Us

At Turning Stone Enterprises, we prioritize the well-being and professional growth of our team members by offering an extensive array of benefits. From comprehensive medical, dental, and vision plans to a 401(k) and life insurance, we ensure your health and financial security. Our work-life balance support includes paid time off, paid holidays, and team member assistance programs. We’re also committed to wellness, with various programs and an upcoming 5,000-square-foot onsite medical center.

With over 4,500 team members across Central New York, we focus on delivering exceptional experiences for both our guests and staff. Our resources include training programs, complimentary shuttles, and career development initiatives, helping you reach your professional goals. Whether you're starting your career or advancing it, join us for a rewarding journey of growth and success at Turning Stone Enterprises. We look forward to welcoming you to our team!