Finance Director

POSITION DESCRIPTION

Job Title: Finance Director

Job Location: Shelton/Mason County, WA

Reports to: Executive Director

FLSA Status: Exempt Full Time

Salary: $ 93,600 Annually

Schedule: 7am – 5pm Monday – Thursday (Days off: Friday, Saturday and Sunday) Note: Schedule is flexible and will vary occasionally to include Turning Pointe events or Contract and Grant Deadlines

POSITION SUMMARY

The Finance Director is responsible for overseeing all financial operations of the organization, ensuring compliance with Federal, State, and organization regulations, and maintaining fiscal integrity across all programs. This role involves managing the preparation and monitoring of budgets and overseeing all contract invoicing and reporting processes and procedures. The Finance Director will also provide strategic financial guidance to the leadership team, prepare financial reports, track key performance indicators, and forecast the return on investment for current and future programs.

Additionally, the Finance Director will maintain accurate employee records, ensure timely payroll processing, and manage grants and grant management functions. The position requires a high level of expertise in data analysis, risk management, and financial forecasting, as well as hands-on experience with accounting software (preferably Quickbooks and ADP). Strong leadership skills, decision-making ability, and a focus on organizational detail while maintaining a broader vision are essential.

The Finance Director will also be responsible for ensuring the program’s financial operations comply with regulations, managing audits, and updating the fiscal manual as needed. This position requires significant experience in financial management, payroll and benefits accounting, and staff supervision. A genuine interest in the organization's mission and values, along with the ability to explain financial concepts in simple terms, is also essential.

Financial Management & Reporting

· Oversee cash flow management and supervise all operations of the Finance department to ensure efficiency.

· Monitor all financial systems to ensure compliance and maintain fiscal integrity

· Prepare accurate and timely financial reports in accordance with contracts and regulatory requirements for each program

· Prepare, review, and adjust the budget and components of the grant to ensure compliance with regulations and grantor guidelines

· Develop and maintain a cost allocation plan in coordination with the Executive Director. Oversee all procurement transactions and ensure proper allocation of expenditure

· Prepare cost analysis and budget reports (monthly, quarterly) and present them to the board of directors, comparing actual vs. planned expenditures

· Ensure all fiscal reporting is accurate and submitted on time according to the State and Federal requirements

· Oversee the program's billing procedures, ensuring timely, accurate, and compliant billing processes

· Ensure all financial operations comply with Federal and State laws

· Coordinate and prepare for audit activities and ensure timely completion of audits. Assist the independent auditor as necessary

Leadership & Staff Management

· Provide financial expertise and strategic advice to the leadership team

· Update and maintain staff information, including wages and employment status, in financial management systems such as QuickBooks and ADP

· Manage confidential information with discretion, maintain organization, and collaborate effectively with the leadership team while also working independently

· Participate in professional development opportunities, sometimes off-site, at the request of the Executive Director

Compliance & Process Oversight

· Update the fiscal manual regularly to ensure compliance with current state and federal regulations and requirements.

· Comply with Federal, State, and organizational policies and procedures as well as contract requirements

· Ensure the agency has proper and adequate insurance coverage, including but not limited to children, liability vehicle, and property

· Reconcile financial records and report discrepancies

· Investigate and implement opportunities for improving existing accounting, budgeting, and reporting systems

· Perform other relevant responsibilities as required by the program

Payroll & Administrative Duties

· Manage and process payroll for all employees

· Ensure payroll taxes and payroll tax reports are done accurately and in accordance with Federal and State regulations.

· Process annual W-2s and 1099s

· Maintain appropriate files and records to ensure accurate tracking and compliance

· Access computerized financial information to answer general questions and prepare internal and external financial reports

· Perform general office duties such as filing, answering phones, and handling routine correspondence

Educational & Professional Experience

· Prefer CPA or hold at minimum a Bachelor’s degree in accounting, business, fiscal management, or a related field

· Proven experience as a CFO, preferably within a non-profit organization and with non-profit fund accounting

· At least three years of experience in payroll and benefits accounting

· Experience supervising staff, preferably in fiscal management and administration

Skills & Expertise

· Strong knowledge and expertise in data analysis, risk management, analytical skills, and forecasting methods

· Hands-on experience with accounting and financial management software, preferably Quickbooks and ADP (or willingness to obtain)

· Proficient in modern office communication systems, including email, voicemail, Windows operating system, and the ability to operate office equipment and maintain electronic records

· Strong team leadership and management skills

· Ability to focus on organizational details while maintaining a big-picture vision

· Substantial decision-making responsibilities related to personnel, fiscal, and operations management

· Excellent problem-solving skills to ensure program and system alignment

· High level of computer literacy, including proficiency in word processing, databases, spreadsheets, internet, and email.

· Expertise in MS Excel

· Ability to explain complex financial concepts in simple, understandable language

Additional Requirements & Attributes

· Genuine interest in supporting the organization’s mission and values

· Ability to lift to 30 lbs. on occasion

· No prior convictions of child abuse/neglect; sexual assault. Criminal History Background required

· This position also requires being able to sit/stand for long periods of time

EMPLOYEE BENEFITS

· Accrued paid time off (PTO), eligible upon date of hire

· Employer funded Simple IRA, eligible upon date of hire

· Employer funded life insurance policy, eligible upon date of hire

· Medical/Vision/Dental Insurance, monthly premium paid fully by employer

· Eleven (11) paid holidays as well as one (1) paid personal day

· One month paid sabbatical every three consecutive years of employment

· YMCA Membership

WA state background, fingerprinting, and federal sex offender database checks are required for employment.

Pay: $93,600.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• Non-profit accounting: 3 years (Preferred)

Ability to Commute:

• Shelton, WA 98584 (Preferred)

Work Location: In person

Salary : $93,600