Bookkeeper/Office Administrator

PLEASE include a brief note or cover letter describing interest and any related experience with nonprofits, grants and grant management, QB Online, and office administration.

KEY RESPONSIBILITIES:

Accounts Payable and Receivable and categorizing/classifying to appropriate grants/funding sources.

Enhanced organizational skills and the ability to meet required deadlines with accurate and detail-focused submissions and related documentation.

Quickbooks Online skills including: payroll, payroll taxes including federal and state withholdings, other benefit withholdings, quarterly state and federal payroll taxes and reporting, bank statement reconciliation, end of year forms (W2, W3, 1099, 1096, etc.), tracking of staff sick/leave/vacation time, and other QB reporting functions (comparison, P&L, etc.).

Establishes and manages a comprehensive process for timely and accurate grant management, evaluation, quality compliance, project and program fulfillment, billing, tracking, reimbursement, and budget analysis.

Communication with grantors and funding sources on issues regarding billing, reporting, necessary budget revisions, etc.

Grant financial reporting as required (monthly, quarterly, annually).

Manage benefit and retirement administration, enrollment and general education

Oversee the organization's financial and personnel policies, plans and services including legal compliance, employee benefits, compensation, employee relations, employment practices and procedures, and employee communications

Establish, update and maintain HR documents and perform audit of HR files as needed

Assist with organizing and maintaining records of donations and compose and disburse appreciation letters from the organization.

Compile financial reports for Executive Director and Board of Directors.

Compose and proofread manuals, handouts, memos.

Compose organizational letters and communications for media, community partners, donors, etc. Contact past donors to facilitate continued support.

Coordinate and schedule mandatory and optional training opportunities for staff, administration and board to ensure grant and standards compliance.

Assist in fundraiser planning, goals, outreach, and implementation.

Answer phone calls including emergency calls, take messages and communicate to the appropriate staff.

Ability to work closely with staff in a team setting while maintaining confidentiality regarding clients and co-workers.

Other responsibilities as assigned by Executive Director.

QUALIFICATIONS:

1. Bachelor's or Associate's degree in related field preferred or equivalent combination of education and experience.

2. Experience in office management, word, excel, billing, budgeting, and Quickbooks Online is required.

3. Grant and nonprofit accounting experience preferred

4. Valid Driver's License with privately owned vehicle with liability insurance and willingness to utilize own vehicle during job duties.

5. Ability to relate to and collaboratively work with staff, volunteers, community agencies, grant administrators, and client population.

6. Ability to handle all information in a confidential manner.

7. Ability to learn and master new tasks quickly, follow instructions, think creatively, solve problems, and whatever it takes to get the job done.

8. Highly organized and dependable.

9. Ability to relate effectively to diverse groups of people from all socio-economic backgrounds

10. MUST be a team player with a great disposition dedicated to the people we serve, co-workers, job responsibilities, and success of the organization!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• If offered a position, how soon would you be able to start?

Experience:

• QuickBooks Online: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $50,000 - $60,000