Junior Secretary - 8.0 hrs./day CL1701

Elementary Secretary

Job Description

Purpose: The Elementary Secretary provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Elementary Secretary works closely with the staff and administration of the District.

Responsible to: Head Secretary and Principal

Payment rate: According to Classified Salary Schedule

Qualifications

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the Central Office (after employment offer is made).
• Experience as a secretary or similar job including effective use of customer service skills.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs.
• Desire to continue career improvement by enhancing skills and job performance.
  
  

Essential Functions

• Ability to provide office and clerical support to assist with the efficient operation of the school district.
• Ability to ensure all activities conform to District guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the District.
  
  

Physical Requirements/Environmental Conditions

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.
  
  

General Responsibilities

• Ability to screen visitors and telephone calls, directing them to the appropriate person/department.
• Ability to screen and route incoming and outgoing mail.
• Ability to create and copy correspondence, reports, bulletins, records, and other materials. Ability to send messages via autodialer regarding school events and notifications.
• Ability to obtain, gather, and organize pertinent data as needed including birth certificates, inoculation and physical records, and verify student birth dates.
• Ability to maintain an organized and regularly updated student information system, including the activation and placement of students in Infinite Campus and consult with the building principal regarding classroom placement.
• Ability to maintain accurate attendance records and monitor student daily attendance and notify the Elementary Head Secretary, District Truancy Officer, and the Secretary to the Assistant Superintendent of Student Services and school/ district administrators regarding student attendance concerns.
• Ability to maintain accurate and organized student cumulative folders.
• Ability to assist with enrollment of new students including the timely notification of Food Service and Transportation and other appropriate district/ school staff.
• Ability to collect, report, and deposit money into activity account.
• Ability to assist with preparing September 20th building report.
• Ability to prepare monthly ethnic report.
• Ability to decorate hallway bulletin board monthly.
• Ability to make certificates/buttons for Awards Assembly.
• Ability to distribute office passes and notes as directed.
• Ability to order, receive, and distribute supplies.
• Ability to supervise assistants and assist in training new employees.
• Ability to place orders for materials according to the current budget, verify quantities delivered, and distribute to staff.
• Ability to keep current on new software, reports, and other job related activities/ functions.
• Ability to keep student and personnel information and records confidential.
• Ability to observe and follow all school district policies at all times.
• Ability to respond to information requests in a cooperative, courteous, and timely manner.
• Ability to implement and follow all District health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Ability to perform other duties and assume other responsibilities as assigned by the Head Secretary or Principal.
  
  

Term of Employment: Academic school year as assigned.

Evaluation: Performance effectiveness evaluated in accordance with provisions of Kansas Statutes and Board of Education Policy.

Approval

12/21/99

Revised

7/9/13