Bookkeeper - 8.0 hrs/day CL1864

Bookkeeper I

Job Description

Purpose: The Bookkeeper I maintains the financial books and accounts of the District to ensure accurate accounting of receipts and disbursements. To accomplish these tasks, the Bookkeeper I must work closely with the staff and administration of the District.

Responsible to: Principal and Secretary to Principal

Payment rate: Salary and benefits to be established by the Board of Education

Qualifications

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the Central Office (after employment offer is made).
• Two years’ office experience, with knowledge of bookkeeping and accounting procedures.
• Must pass spelling, math, and typing (45 wpm) tests.
• Experience in using various computers and computer programs, as well as various office machines and telecommunications equipment.
• Desire to continue career improvement by enhancing skills and job performance.
  
  

Essential Functions

• Ability to maintain the financial books and accounts of the District to ensure accurate accounting of receipts and disbursements.
• Ability to ensure financial activities conform to District guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to appropriately operate all equipment, including computers, as required.
• Ability to work to implement the vision and mission of the District.
  
  

Physical Requirements/Environmental Conditions

• Requires prolonged sitting, standing, and use of equipment including repetitive motions and computer eye fatigue.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.
  
  

General Responsibilities

• Ability to perform all bookkeeping operations necessary for the smooth operation of the building.
• Ability to issue all purchase orders and process invoices related to each purchase order for payment at the central office.
• Ability to assist in handling all receipts and expenditures for building-level activity accounts.
• Ability to work with the principal to develop and administer the budget for building operation for each school year.
• Ability to assist with other building-level operations dealing with building-level finances.
• Ability to collect, account, and maintain records of student fees.
• Ability to count and receipt all gate receipts from the Athletic Department.
• Ability to record all deposits in control account and individual activity fund accounts.
• Ability to issue checks for activity fund accounts.
• Ability to issue checks for Athletic Department’s use of officials, security, workers, entry fees, purchases, etc.
• Ability to prepare paid outs for activity fund accounts and collect receipts.
• Ability to prepare cash boxes for all athletic events and for other clubs as needed.
• Ability to prepare monthly activity fund report and submit to Business Office.
• Ability to prepare monthly activity reports for advisors for clubs.
• Ability to prepare year-end activity fund report and send to Business Office for audit.
• Ability to collect insufficient funds checks by phone, letter or referral to Business Office.
• Ability to reconcile bank statement.
• Ability to keep records on all activity accounts for six (6) years.
• Ability to issue activity fund purchase orders and keep on file.
• Ability to prepare state taxes every quarter.
• Ability to notify department heads when orders are due, and furnish them with purchase requisitions with appropriate codes.
• Ability to work with departments on District bids for instructional and office supplies.
• Ability to type purchase orders and send to the Central Office by July 1st.
• Ability to check in orders and keep separated by departments as received.
• Ability to separate District bid items shipped in bulk by departments, and deliver.
• Ability to work with teachers and vendors on incorrect shipments, delayed shipping, backorders, etc.
• Ability to type purchase orders for Printing Department
• Ability to replenish petty cash when necessary.
• Ability to review monthly budget printout and check for errors.
• Ability to type all purchase orders for Vocational Department, including Pierson and Highland.
• Ability to observe and follow all school district policies at all times.
• Ability to respond to information requests in a cooperative, courteous and timely manner.
• Ability to keep personnel and student information records confidential.
• Ability to implement and follow all District health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Perform other duties and assume other responsibilities as assigned by the Principal, Secretary to the Principal, and Administrative Staff.
  
  

Term of Employment: Academic year as assigned.

Evaluation: Performance effectiveness evaluated in accordance with provisions of Kansas Statutes and Board of Education Policy.

Approval

12/21/99