What are the responsibilities and job description for the Document Controller – Data Center Construction position at Turner & Townsend?
Company Description
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Job Description
Turner & Townsend is seeking an experienced and detail-oriented Document Controller to manage and maintain all project documentation for a key tech client’s data center construction program in Texas. The ideal candidate will be responsible for ensuring the accurate, timely, and organized control of all project-related documents, both electronically and in hard-copy form, throughout the project life cycle. This role requires strong organizational skills, meticulous attention to detail, and the ability to work effectively with diverse teams across multiple project locations.
Responsibilities:
- Manage and maintain the project's Electronic Document Management System (EDMS), ensuring all users adhere to established procedures.
- Control and track all project documents, including drawings, submittals, RFIs, change orders, contracts, and correspondence, to ensure proper versioning and revision history.
- Distribute approved documentation to the appropriate project personnel, consultants, and contractors, maintaining up-to-date distribution lists and tracking receipts.
- Review documentation submitted by project teams for completeness, accuracy, and compliance with project standards before entry into the EDMS.
- Act as a central point of contact for documentation requests, coordinating the flow of information between internal teams, external partners, and the client’s project management representatives.
- Generate and prepare various project reports, including document status reports, transmittal logs, and document control audits, for senior managers.
- Assist in compiling and formally reviewing construction turnover documentation and archiving all project files at project completion.
- Provide training and support to project team members on document control procedures and best practices.
- Maintain a high level of confidentiality regarding sensitive project information and terms of agreement.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Qualifications
- Proven experience as a Document Controller, preferably on large-scale, multi-disciplinary construction projects.
- Experience with data center, mission-critical, or high-tech facility construction is highly preferred.
- Strong knowledge of Document Control principles and procedures.
- Proficiency with Electronic Document Management Systems (EDMS), such as Aconex, SharePoint, or similar platforms.
- High proficiency in Microsoft Office Suite, including Word and Excel.
- Exceptional organizational skills and a strong attention to detail.
- Excellent communication and interpersonal skills, with the ability to work collaboratively in a fast-paced environment.
- Self-motivated with a client-focused attitude.
- Familiarity with compliance requirements related to construction documentation (e.g., SOX controls).
Preferred Qualifications:
- Bachelor's degree in a relevant field is a plus.
- Experience supporting projects with multiple, concurrent workstreams.
- Ability to adapt and manage documentation needs across multiple, simultaneous projects.
Additional Information
*On-site presence and requirements may change depending on our client's needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/
All your information will be kept confidential according to EEO guidelines.
#LI-MC1
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
