What are the responsibilities and job description for the Training Systems Administrator position at Turner Mining Group?
Reports to Safety and Compliance Manager
Reporting to the Safety and Compliance Manager, the Training Systems Administrator serves as the operational backbone of Turner Mining Group's training function. This role is responsible for managing the full lifecycle of employee training records, maintaining and curating the company learning management system, and ensuring that training completion data is accurate, accessible, and actionable at the company, site, and individual level.
The Training Systems Administrator works closely with the Operations Training Manager to coordinate training delivery across the organization, ensuring that all completed training is captured, validated, and reflected in reporting. This role plays a proactive part in employee development by managing training assignments, supporting career-path progression, and helping schedule site and company-level drills.
The successful candidate must live Turner's core values and be an outward example to others: An Eye for Safety, an Attitude for Excellence, a Mind for Innovation, and a Heart for People.
Position Responsibilities
Training Records and Data Management
Knowledge
Reporting to the Safety and Compliance Manager, the Training Systems Administrator serves as the operational backbone of Turner Mining Group's training function. This role is responsible for managing the full lifecycle of employee training records, maintaining and curating the company learning management system, and ensuring that training completion data is accurate, accessible, and actionable at the company, site, and individual level.
The Training Systems Administrator works closely with the Operations Training Manager to coordinate training delivery across the organization, ensuring that all completed training is captured, validated, and reflected in reporting. This role plays a proactive part in employee development by managing training assignments, supporting career-path progression, and helping schedule site and company-level drills.
The successful candidate must live Turner's core values and be an outward example to others: An Eye for Safety, an Attitude for Excellence, a Mind for Innovation, and a Heart for People.
Position Responsibilities
Training Records and Data Management
- Collect, validate, and file training records from field and classroom sessions, toolbox meetings, and LMS completions into Evotix and other designated platforms.
- Maintain accurate and current training completion records for all employees across multiple sites.
- Audit records regularly to identify gaps, duplicates, or inaccuracies and resolve them in coordination with site leadership and the Operations Training Manager.
- Assist with employee training records in ADP during new hire orientation.
- Update employee hearing test records and other compliance documentation as needed.
- Maintain files in SharePoint as required.
- Serve as the primary administrator of the Evotix LMS, maintaining course content, user accounts, and system configuration.
- Curate and validate LMS data to ensure reporting accurately reflects training status at the company, site, and individual level.
- Generate and distribute regular training status reports to site leadership and corporate stakeholders.
- Identify and communicate training deficiencies or upcoming due dates proactively.
- Support implementation of new Evotix modules and assist with user training on system features.
- Work with the Operations Training Manager to schedule site and company-level drills, field training sessions, and classroom instruction.
- Assign and push training to employees based on role requirements, career-path milestones, and compliance deadlines.
- Proactively manage employee training progression from new hire onboarding through ongoing career development.
- Track due dates for training requirements across all sites and flag upcoming gaps to appropriate stakeholders.
- Support contractor management platforms (ISNetworld, Avetta) to maintain client training requirements as needed.
- Work directly with site leadership to ensure consistent use of training systems, processes, and documentation standards across all departments.
- Provide consistent communication via email and Slack for training accountability and deadline reminders.
- Communicate gaps, process challenges, and systemic issues to the Training Manager and Safety team.
- Collaborate with stakeholders to build buy-in for consistent use of training documentation and filing processes.
- Assist in formatting training-related documents such as policies, procedures, and work instructions as needed.
- Perform other duties as assigned to support safe and effective operations.
Knowledge
- Proficiency in Microsoft Office applications (Word, Excel, Outlook); familiarity with Google Workspace.
- Experience with learning management systems; Evotix experience preferred.
- Ability to learn and use company-specific systems including ADP, SharePoint, ISNetworld, and Avetta.
- Understanding of training records management, documentation control, and compliance requirements.
- Strong written and verbal communication skills.
- Meticulous attention to detail with the ability to compare records against a known standard and identify inaccuracies.
- Highly organized with strong follow-through on deadlines and deliverables across multiple sites.
- Able to interpret and present training data clearly for varied audiences, from field supervisors to corporate leadership.
- Quick learner who can visualize processes and adapt rapidly when problems are identified.
- Able to build relationships and secure consistent participation from site teams in training and documentation processes.
- Professional communicator with the ability to work effectively across site, safety, training, and operations teams.
- Committed to Turner Mining Group's values and to supporting safe, efficient, and well-trained operations.