What are the responsibilities and job description for the Accounting Assistant position at Turnbull Moak Pendergrass?
Job Title: Accounting Assistant
Job Summary:
The Accounting Assistant handles the day-to-day transaction work for the firm's accounting team, ensuring accurate and timely financial record-keeping. Today that is a high-volume, hands-on job: deposits, trust checks, bill pay, card coding, and reconciliations, roughly 3,200 items a month. The firm is putting technology and AI to work on the repetitive parts of that job, so this role will shift from keying transactions to reviewing, correcting, and improving what the tools produce. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced legal environment, plus a willingness to learn new software and work alongside AI tools.
Current Duties/Responsibilities:
• Handle daily accounting activities including accounts payable and accounts receivable.
• Process settlement and fee check deposits (about 15 a week), holding deposits until 3:30 PM to catch the day's mail, and complete the settlement-sheet entries, including Atlanta deposits that come in missing or misrouted.
• Review Positive Pay in CommerceOne Treasury Management before 11 AM CST each day (10 to 45 checks) and update the daily cash snapshot: Operating LOC, Case Expense LOC, Operating Cash, and Trust balance.
• Process invoices, payments, and expense reports, including the Monday Bill Pay run (about 80 bills a week) split between case and operating costs, and the Friday Bill Pay summary for the weekly cash flow report.
• Prepare trust account checks on the Monday, Wednesday, Friday cycle (about 266 a month).
• Code every firm credit card transaction as either an operating expense or an advanced client cost. Today this is done by hand from printed statements.
• Reconcile bank statements, including the operating and trust (IOLTA) accounts, and maintain accurate financial records.
• Support the month-end close and the preparation of financial statements and reports.
• Assist with employee expense reimbursements.
• Maintain and update accounting databases and spreadsheets, including the settlement sheets and case-level advanced client cost detail.
• Pull source data for budget and forecast work when the Controller or CFO asks for it.
• Ensure compliance with financial policies and procedures, including the firm's finance SOP and system access rules (your own login on every system, no shared passwords).
• Provide support during the annual CPA review and investor or lender information requests, and assist with tax preparation.
• Assist with other finance and accounting tasks assigned by your supervisor as needed.
Why Join Us?
At Turnbull, Moak, & Pendergrass, we take care of our employees as well as our clients! Our firm offers a highly competitive benefits package, including:
- Competitive Pay – based on experience, with opportunities for growth.
- Fully Paid Health, Dental, and Vision Insurance – The firm covers 100% of the cost for individual coverage, ensuring you have access to top-tier medical benefits at no expense to you.
- 401(k) with Employer Match – Helping you build your financial future with a firm-sponsored retirement plan and matching contributions.
- Generous PTO & Paid Holidays – We recognize the importance of work-life balance and provide ample paid time off, including major holidays.