Buyer/Warehouse Coordinator

Job Summary

The Buyer / Warehousing Coordinator is responsible for purchasing materials, supplies, equipment, and services while maintaining accurate inventory and supporting the efficient operation of the warehouse and storeroom. This position works closely with suppliers and internal departments to ensure materials are available when needed and that purchasing, receiving, and inventory records remain accurate.

This is a hands-on position that combines purchasing responsibilities with daily warehouse and storeroom activities. The ideal candidate is energetic, organized, dependable, and comfortable solving problems in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Purchasing and Supplier Support

• Reviews purchase requisitions for accuracy and compliance with established procedures.
• Creates and processes purchase orders for materials, supplies, equipment, and services.
• Obtains and evaluates written quotations from suppliers as needed.
• Compares pricing, specifications, availability, and delivery dates to support purchasing decisions.
• Communicates with suppliers regarding pricing, product information, availability, and delivery schedules.
• Follows up on open orders, backorders, and late deliveries and expedites materials when necessary.
• Assists with identifying and evaluating suppliers and supports supplier performance reviews.
• Maintains accurate purchasing records, order confirmations, and related documentation.
• Assists with invoice discrepancies, returns, defective materials, and other supplier issues.
• Maintains required supplier and contractor documentation.

Warehousing and Inventory

• Receives, unpacks, inspects, counts, and stores incoming materials, supplies, tools, and equipment.
• Verifies incoming materials against purchase orders and receiving documentation.
• Issues materials, tools, and supplies to employees and maintains accurate inventory records.
• Maintains organized stock locations and ensures materials are properly identified and stored.
• Performs cycle counts and assists with annual physical inventory.
• Monitors inventory levels and helps maintain appropriate minimum, maximum, and reorder quantities.
• Identifies obsolete or excess inventory and assists in maintaining accurate inventory records.
• Transports materials and supplies throughout the facility using appropriate material-handling equipment.
• Maintains the storeroom in a clean, safe, and organized condition.

Operational and Department Support

• Coordinates with Maintenance, Production, Quality, Accounting, and other departments to resolve purchasing and material needs.
• Reviews open orders, receiving activity, inventory discrepancies, and invoices on hold and takes action when needed.
• Works with internal departments to anticipate material and supply requirements.
• Helps resolve delivery, quality, receiving, and invoice issues promptly and professionally.
• Identifies opportunities to improve organization, inventory accuracy, responsiveness, and day-to-day efficiency.

Required Skills and Abilities

• Highly organized and detail-oriented, with strong follow-through.
• Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal departments.
• Ability to prioritize and manage multiple requests in a fast-paced manufacturing environment.
• Comfortable working with purchasing, inventory, and computer-based business systems.
• Strong problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Proactive approach, with the ability to identify what needs to be done and take appropriate action.
• Strong focus on accuracy, safety, teamwork, and internal customer service.
• Ability to work effectively in both an office and hands-on warehouse or storeroom environment.
• Ability to safely lift and handle materials weighing up to 50 lbs.
• Strong sense of urgency and ownership of tasks from start to finish.

Education and Experience

• High school diploma or equivalent required.
• Previous experience in purchasing, inventory, warehousing, materials management, or manufacturing preferred.
• Experience with purchasing or inventory systems is a plus.
• Experience in the metals industry is a plus.

Additional Requirement: U.S. citizenship or U.S. permanent residency is required due to ITAR and EAR regulations.