AP, AR Clerk

Description

This position will perform all functions of Accounts Payable to insure timely payments to vendors and keep accurate records for retrieval of accounts payable documents. Receive and verify invoices for goods and services. Verify that transactions comply with financial policies and procedures.

AP Functions:

· Three-way match vendor invoices (purchase order, receiver, invoice)

· Voucher invoices in accounts payable module in a timely matter

· Select accounts payable vouchers for payment

· Prepare disbursement checks and match to vouchers for authorized signature(s)

· File copy of check along with vouchers

· Accept vendor inquires and coordinate with purchasing and receiving departments to resolve disputes

· Assist with month end close process

· Handles special projects as assigned

· Prepare, verify, and process invoices and coding payment documents

· Prepare batches of invoices for data entry

· Data enter invoices for payment

· Process backup reports after data entry

· Manage the weekly check run

· Record all checks

· Prepare vendor checks for mailing

· List all vendor checks in the log book

· Prepare manual checks as and when required

· Maintain listing of accounts receivable and payable

· Maintain the general ledger

· Maintain updated vendor files and file numbers

· Ensure that all reasonable discounts are taken on accounts payable

· Print and distribute monthly financial rep

· Ensure transactional approvals are meeting the Delegation of Authority designated limits.

AR Functions:

· Posts customer payments by recording cash, checks, and credit card transactions.

· Posts revenues by verifying and entering transactions form lock box and local deposits.

· Updates receivables by totaling unpaid invoices.

· Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;

· Resolves valid or authorized deductions by entering adjusting entries.

· Resolves invalid or unauthorized deductions by following pending deductions procedures.

· Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.

· Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.

· Protects organization's value by keeping information confidential.

· Updates job knowledge by participating in educational opportunities.

· Accomplishes accounting and organization mission by completing related results as needed.

Requirements

· High school diploma, GED, or Preferable an AA Degree

· Prior experience in an accounting environment

· Ability to maintain a high level of accuracy in preparing and entering financial information

Preferred experience:

· Knowledge of accounts payable, accounts receivable

· Experience with Excel Office products

· Experience in Airline Maintenance, Repair and Overhaul (MRO) or manufacturing environment

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, this job description does not establish a contract for employment and the content is subject to be changed, modified, or deleted at the discretion of the Company.

TurbineAero is an Equal Employment Opportunity Employer and seeks qualified candidates without regard to race, color, religion, sex, pregnancy, age physical disability, national origin, marital status, ancestry, medical condition, or any other characteristic protected by state or federal law. TurbineAero maintains a drug and alcohol-free workplace in accordance with FAA requirements.