Executive Assistant to the Health Director

EXECUTIVE ASSISTANT TO THE HEALTH DIRECTOR JOB DESCRIPTION

Job Title: Executive Assistant to the Health Dir. Department: Health

Reports to: Health Director Employment Status: Full-Time

Classification: exempt Salary Range: $50,000 to $85,000

Supervisory Status: supervisory Revision Date: August 2026

Summary:

Tunica Biloxi Tribe of Louisiana is seeking someone who is passionate about execution, detail, communication, culture, and transforming healthcare to new dimensions. Efficient at task completion while maximizing productivity. This is not a steppingstone to another job inside the organization, but rather an already expansive career role they love to do and want to grow within.

This position will work closely with the Health Director & directly report to the Health Director. The Executive Assistant is a crucial position that supports the needs of the health team and will, in turn, be one of the most strategic roles across the organization. The Executive Assistant will gain an understanding of the philosophy and approach to work with the Health Director and will partner with the other teams across the organization to provide seamless support.

The ideal candidate for this role demonstrates strategic thinking and an ability to develop new (and run existing) project management and organizational systems; tech savvy, shows empathy and poise; has no problem speaking the truth to power; is obsessively detail oriented and addicted to research and implementation of tasks; has multiple years of experience as an Executive Assistant; and is a team player in every way. The Executive Assistant must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. An expert in innovation, time management, proactive & efficient direct communication, and flexibility.

Essential Duties and Responsibilities:

• Schedule meetings and manage complex calendars for the Health Director (who oversees entire bodies of work and business units and manages multiple projects, client relationships, patient relationships, and numerous teams at all times)
• Catalog the Projects the Health Director is responsible for and the progress of each project, so as to best leverage the Health Director’s time.
• Assess and prioritize all issues that require the attention of the Health Director and maintain proper record keeping and filing systems for all work.
• Provide strategic support to ensure that the Health Director has the time, resources, and materials needed to accomplish their goals.
• Train the Health Director on how to most effectively work with an Executive Assistant; find the most effective approach to work together.
• Execute requisitions/invoices for payment.
• Communicate regularly with the Health Director when they are in the office and working remotely or on travel, to ensure they are apprised of changes to their calendar or to the work of their teams.
• Keep the Health Director organized with meeting materials and immediate priorities (who needs what by when); this includes email inbox management and communication/response strategies.
• Manage all incoming email and messages across all social media channels on behalf of the Health Director, responding, organizing, and escalating priority messages when appropriate. Run errands on behalf of the Health Director to ensure their bandwidth is as leveraged as possible for key priorities of strategic importance to the organization.
• Research, identify and organize extensive lists of prospective investors, partners, entrepreneurs, etc., and reach out to them directly on behalf of the Health Director to schedule meetings and extend relevant invitations.
• Help to organize, plan, and manage small events when requested by the Health Director. Manage an often-changing calendar with internal and external parties utilizing multiple calendars.
• Manage a heavy travel schedule and arrange all of the Health Director’s travel in accordance with their preferences and schedule including upkeep of frequent flier accounts, flights, lodging, car service, physical activities, social engagements, business appointments, and special events, etc. as well as the arrangements for other accompanying parties, mostly utilizing online resources and anticipating many changes.
• When requested, sit in on meetings in person or virtually with the Health Director and take detailed notes, as well as communicate and manage follow-up from all parties involved
• Help manage the Health Director’s Department social media accounts including Facebook, Twitter, LinkedIn, Instagram, TikTok, etc.
• Develop and maintain an accurate contact database, ensuring personal notes and customized gifts are sent out to key contacts and relationships of the Health Director when appropriate (ex: birthdays, holidays, or thank you packages for mentors after they participate in a program)
• Welcome the Health Director’s guests by greeting them, in-person or on the telephone; answering or directing inquiries in a professional and personable manner.
• Prepare expense reports for the Health Director
• Assist with the office administration of the company (i.e., the mail, coordination on big events, and tactical company-wide emails)
• Assist with scheduling PR events, travel, speaking engagements, and other PR development tasks of the Health Director
• Maintains a comprehensive and up-to-date knowledge of operational procedures used throughout; knows the status of key situations or problems at any given time.
• Participates fully in discussions leading to the establishment of overall goals, objectives, and long-range plans.
• Recommends changes to existing procedures and programs to improve effectiveness, timeliness, productivity and cost efficiency of programs and functions.
• Completes all other duties as assigned or necessary.

Competency:

• Customer Service (Clerical/Technical)
• Administration and Management skills
• Human Capital Management
• Organizational Awareness
• Interpersonal Skills
• Technical Competence
• A working knowledge of patient centered care in Medical Services, Primary Care Medical Clinic and Administrative Operations in a clinic setting (preferred)
• Knowledgeable of P.L. 93-638 Contract, Indian Health Care Improvement Act, Affordable Care Act (preferred)

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• Bachelors level College Degree in a field that has equipped the applicant with the general knowledge, skills, and abilities to successfully perform the duties of the position.
• OR a combination of eight (8) years of related administrative, health or clinic experience and/or training; or an equivalent combination of education and experience
• Two (2) or more years’ experience in an administrative role working with Tribal health entities, programs or services including, but not limited to:
• RPMS, EHR, clinic insurance and credentialing, clinical compliance, PL 638 ISDEAA and PL 94-437 IHCIA, third party billing, CMS, IHS Purchased and Referred Care, benefits administration, and federal policy experience and management.
• Experience in grant/contract administration and budgeting required.

Certificates and Licenses:

· Must possess a valid State Driver’s License and be insurable to drive company vehicles.

· Must successfully pass a criminal background check.

Supervisory Responsibilities:

Supervision over staff as assigned by the Health Director.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in an office setting with a noise level that is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This work requires walking, sitting, standing, reaching, and bending. Must be able to lift up to 5-10 lbs.

This is not an exhaustive list of all duties and responsibilities associated with it. The Tunica Biloxi Tribe of Louisiana reserves the right to amend and change responsibilities to meet business and organizational needs.

PREFERENCE WILL BE GIVEN TO QUALIFIED NATIVE AMERICAN INDIANS. Proof of tribal citizenship is required to be deemed preference eligible.

Disclaimer:

PREFERENCE WILL BE GIVEN TO QUALIFIED NATIVE AMERICAN INDIANS.

Proof of tribal citizenship is required to be deemed preference eligible.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

This document does not create an employment contract, implied or otherwise; employment in this job is an “at will” employment relationship.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. The Tunica-Biloxi Tribe of Louisiana reserves the right to amend and change responsibilities to meet business and organizational needs.

REQUIRED EMPLOYMENT APPLICATION PACKET MATERIAL:

· Tribal employment application that is complete and provides all information requested.

· Cover letter explaining your qualifications and experience relevant to the functions of this position; and

· Personal resume identifying your qualifications and experience relevant to the functions

of this position.

Qualified Native Americans will be given preference in employment as required by the Indian

Self-Determination and Education Assistance Act (25 U.S. 450, ET. Seq) including other relevant. Laws. In accordance with Title VII of the 1984 Civil Rights Act, Sections 701(b) and 703(1), preference in filling all vacancies may be given to qualified American Indian candidates. In other than the proceeding situations, the Tunica-Biloxi Tribe is an Equal Opportunity Employer (EOE).Tribal and/or Indian preference applicable in accordance with Title XX of the Tribal Code of the Tunica-Biloxi Tribe of Louisiana.

SUBJECT TO TRIBAL DRUG FREE WORKPLACE TESTING POLICIES:

To apply for this position, interested candidates must submit their completed application, or

cover letter and resume on or before the closing date to:

Tunica-Biloxi Tribe of Louisiana

Attn: Human Resources

P.O. Box 1589

Marksville, La. 71351

HR@tunica.org

Pay: $50,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Retirement plan

Work Location: In person

Salary : $50,000 - $85,000