2627 | Operations Coordinator (Health)

The Role

The Operations Coordinator - Health (OC-H) is responsible for ensuring the health, safety, and regulatory compliance of all scholars at Tulsa Legacy Charter School. This role leads the daily execution of the school health program, including clinic operations, medication administration, chronic condition management, and immunization compliance.

During the school year, the OC-H’s work is primarily health-centered, ensuring that all scholars are medically safe, supported, and compliant with state and federal requirements. During the summer and key enrollment periods, this role expands to support health-related enrollment compliance and school readiness, in coordination with the operations team.

As a member of the campus operations team, the OC-H contributes to continuity of service through defined front office and operational support, while maintaining health and safety responsibilities as the primary priority.

This is a 12-month role reporting to the Director of District Operations.

Reporting Structure

• Reports to: Principal Director of Campus Operations
• Works in partnership with: Coordinator(s)
  
  

We Seek

We are seeking someone who will make the commitment to lead with determination, integrity, and purpose, embodying these essential qualities:

• Past experiences and actions reflect a commitment to the TLCS mission, vision, and CREATE core values.
• A passion and ability to serve parents, scholars, teachers, and leaders with professionalism and empathy.
• Strong organizational skills and a detail-oriented approach to managing data and records.
• Reflective, self-aware, and adaptable to the communication and work styles of others.
• Critical thinker and problem solver who takes initiative.
• Belief in the power of collaboration and teamwork to support the TLCS community.
• Ability to work effectively and efficiently in a high-paced environment
  
  

Operations Team Structure

The Operations team comprises the Tulsa Legacy Charter School Office Coordinator(s), Operations Coordinator(s), SIS Coordinator, Director of Campus Operations, and the Director of District Operations.

Operations team members work closely with the site-level Leadership Teams.

Qualifications

Required

• High School Diploma or equivalent
• Minimum 2 years of professional experience (4 years preferred)
• Certified Medical Assistant (CMA) (American Association of Medical Assistants, National Healthcareer Association)
• Strong organizational, communication, and interpersonal skills
• Ability to manage confidential information with professionalism and discretion
• Ability to prioritize and execute in a fast-paced, student-centered environment
• Current CPR/First Aid certification (or ability to obtain)
• Valid driver’s license
  
  

Preferred / Strongly Preferred

• Registered Nurse (RN) license (preferred but not required)
• Experience working with children in school or healthcare settings
  
  

Key Responsibilities

Student Health Services & Compliance (Primary - School Year)

• Own and manage all aspects of the school health office, ensuring a safe, organized, and confidential environment
• Administer medications and provide first aid in accordance with Oklahoma Department of Health guidelines and TLCS policy
• Conduct basic health assessments (e.g., vital signs, screenings) and respond to student illness and injury
• Develop, implement, and monitor individualized health plans for students with chronic conditions (e.g., asthma, diabetes, allergies)
• Serve as the primary on-site responder for health-related emergencies
• Maintain accurate, confidential student health records in compliance with FERPA, HIPAA (as applicable), and state regulations
• Monitor and enforce immunization compliance and required medical documentation
• Ensure full compliance with all local, state, and federal health regulations and reporting requirements
  
  

Family Communication & Care Coordination

• Communicate clearly, professionally, and empathetically with families regarding student health needs, incidents, and follow-up care
• Coordinate with external healthcare providers for screenings, referrals, and ongoing care
• Lead communication related to illness prevention, exposure notifications, and infectious disease protocols
• Serve as the primary liaison between school, families, and health providers for student health-related matters
  
  

Enrollment & Health Compliance (Primary - Summer / Peak Periods)

• Review, verify, and process all health-related enrollment documentation (immunizations, physicals, screenings)
• Ensure all student health records are complete, accurate, and compliant prior to the start of the school year
• Proactively follow up with families to resolve missing or incomplete health documentation
• Partner with the Registrar and Operations Team to ensure alignment between health compliance and enrollment systems
• Support back-to-school readiness by ensuring all health compliance requirements are fully met
  
  

Operations Team Support & Coverage (Defined Secondary Responsibility)

• Participate in a team-based front office coverage model to ensure continuous service to families and visitors
• Provide front office support during designated high-need periods or coverage gaps, including:
• Greeting families and visitors
• Answering and routing phone calls
• Supporting student check-in/check-out processes
• Collaborate with campus operations staff to maintain smooth daily execution of school systems
• The Director of Campus Operations determines when OC-H support is needed for operational coverage, ensuring that health and safety responsibilities are not compromised
  

Guardrail: Health and safety responsibilities remain the primary priority and should not be displaced by routine administrative tasks.

Systems, Reporting & Compliance

• Maintain accurate and audit-ready health documentation and reporting systems
• Prepare required health reports for internal review, compliance audits, and state reporting
• Track and manage medical supply inventory and ordering
• Maintain systems for medication logs, care plans, screenings, and incident documentation
• Support the integrity of schoolwide compliance systems related to student health
  
  

Additional Responsibilities

• Adapt to evolving school and student needs within the scope of the role
• Support broader operational priorities during defined periods (e.g., summer readiness), as directed by leadership
  
  

Professionalism

• Collaborate with colleagues to continuously improve practices and achieve school/district goals.
• Engage in professional development aligned with role responsibilities and growth.
• Uphold the values of confidentiality, accountability, and high expectations.