Assistant Director

Job Description

The Assistant Director at Tulsa Educare works under the direct supervision of the School Director to provide administrative support and ensures compliance with local, federal, and state standards, laws and regulations. The Assistant Director is responsible for managing staff scheduling and timekeeping to ensure adequate classroom coverage; overseeing kitchen operations; supervising kitchen staff and Classroom Aides; managing purchasing for the site; and supporting the coordination of inclusion services for children.

Tulsa Educare is seeking an Assistant Director who will make the commitment to perform with integrity and model these essential qualities:

• Driven to work collaboratively with a diverse workforce
• Commitment to maintaining a consistent and dependable work schedule
• Ability to quickly adapt to changes, demands, and initiatives
• Self-motivated, dependable and physically able to perform tasks in various environments
• Commitment to providing outstanding customer service
• Strong oral and written communications skills
• Driven to follow Tulsa Educare’s Shared Values: Learning, Relationships, Commitment and Data
• Qualified (and not prohibited) to work around children
• Legally authorized to work in the United States

The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed.  The list is descriptive only and should be used for no other purpose.  Management retains the right to revise job functions at any time.  These functions are not to be construed as exclusive or all-inclusive.

Regulatory Compliance and Program Standards

• Ensure adherence to all federal, state and local licensing requirements, and funder and grant guidelines.
• Collect, prepare, and submit all periodic and reports on schedule.
• Monitor and track staff credentials in Paycom to ensure compliance with program requirements including CECPD training hours and certification renewal dates.
• Safeguard the confidentiality of all sensitive information.
• Verify accurate daily child attendance and meals for CACFP compliance.

Staffing and Scheduling

• Establish and manage classroom staff schedules, including approving time-off requests and coordinating substitutes as needed.
• Review and approve  timesheets for timely submission to payroll according to established deadlines.
• Manage all HR documentation related to employee scheduling, including Personnel Action Forms (PAFs), Family Medical Leave (FMLA) approvals, and schedule variance requests
• Inform School Leadership team of staff scheduling and attendance changes.

Purchasing

• Create and submit purchase requisitions for School Director review; ensure appropriate materials are ordered.
• Assist with the management of school budgets.
• Monitor inventory.

Professional Development and Staff Support

• Facilitate collaboration to support staff development and program goals.
• Assist with the onboarding processes.
• Maintain and update the CECPD training portal to ensure professional development trainings are registered and staff training hours are accurately recorded and up to date.

Child Inclusion Support

• Collaborate with the staff and relevant specialists to facilitate case consultations, Special Education eligibility, and planning processes.
• Coordinate and track disabilities services and early intervention support for children in need.

Other Duties:

• Perform additional tasks as assigned by the School Director to support the  functions of the organization.

Qualifications

Broad knowledge and experience in:

• Head Start Performance Standards, NAEYC criteria, and DHS guidelines.
• Demonstrated leadership abilities with proven successful interpersonal relationship skills to maintain effective and satisfactory working relationships with interdepartmental and inter-department staff, vendors, clients, visitors, and contractors.
• Following oral and written instructions and to read, write, interpret, and present information efficiently and effectively.
• Accurately auditing records and ensuring compliance with written or oral guidelines.
• Taking initiative, multitasking, and performing well under pressure.
• Maintaining strict confidentiality of extremely sensitive data, records, files, conversations, and other information.
• Working knowledge of Microsoft Office Suite and Google Suite
• Organizational skills and effective communication abilities.
• Working collaboratively as part of a team.

Education & Experience

• Education: Bachelor’s Degree in Family Relations/Child Development, Social Work, Early Childhood Education, Child Development, Special Education, or a closely related Social Work or Education Based discipline.
• Experience: Experience working with families with young children, infants, toddlers or preschool children preferred, and experience in an early childhood or family support/social service setting required
• Additional Requirements : Obtain and maintain Food Managers Certification and obtain 20 hours of annual training

• Primarily an office position with some local travel (exposure to normal traffic hazards).
• Ability to lift and carry up to 25 pounds.
• Regular and reliable attendance required.
• This salaried position may require evening, weekend, and holiday availability based on program needs.