Secretary I

This recruitment will establish an employment list to fill current and any future vacancies within the Resource Management Agency (RMA). The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Resource Management Agency (RMA) located in Visalia. The anticipated life of the list is six months.

Typical Duties

• Act as secretary to a County department head or assistant department head.
• Prepare comparative workload reports for budgets, annual reports and documentation.
• Type letters, memos, minutes of meetings, reports and statistics from shorthand, longhand, dictaphone, tape recorder and over the telephone.
• Compile and/or collect data for reports to State and Federal agencies.
• Read and understand correspondence, rules, regulations, manuals, grant stipulations, bids and contracts.

For a full list of duties for this position, please click here.

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience:

• Four (4) years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.

Knowledge of:

• Math sufficient to compile statistical reports.
• Clerical procedures and practices.
• Filing and control systems.
• Correct English usage, spelling and punctuation.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Handle a variety of office functions, duties and procedures.
• Verbally communicate to clearly express ideas.
• Read and comprehend written material.

DESIRABLE EMPLOYMENT STANDARDS
Knowledge of:

• Department terminology sufficient to process clerical work, answer requests for information or refer to an appropriate source.
• State, Federal and local statutes, ordinances, rules, policies, standards, and codes applying to the processing of departmental documents, personnel rules, regulations, and practices.
• County policies and practices relating to the budget process.
• Theory, capabilities, limitations, and operations of office automation and related equipment and systems.

Skill/Ability to:

• Accurately type statistical or numerical material.
• Use discretion in handling and maintaining confidentiality.
• Develop and introduce improved office operating methods to increase efficiency and effectiveness.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 21

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11 years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Career Incentive Pay

Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation – 52, earn additional pay according to the schedule below.