The Senior Advancement Coordinator is responsible for providing administrative support for the Director and the Annual Giving team. The Senior Advancement Coordinator is responsible for general departmental office administration, including purchasing, invoice processing, scheduling and support of meetings and training sessions. Other responsibilities include utilizing Microsoft tools to develop workflows, forms, and communication templates to support the management of AIS projects and tasks.

Provides administrative support to the Director, including but not limited to, research, scheduling, special project support, event coordination, etc. Serves as liaison and first contact to other administrative personnel within the department; provides general assistance where needed. Arranges and assists with meeting preparations (catering, room reservations, equipment needs, etc.) as needed. Maintains Advancement office subscription services.

Assists with special research or other projects as needed. Reviews, proofs, and edits print materials; works with printing companies to ensure production of department printed materials meets quality control standards. Responsible for coordinating mass mailings.

Under the direction of the Director, is responsible for processing IT's, deposits, managing vendors and overseeing special assigned tasks. Processes invoices, obtains purchase orders; works with Telecommunications, Facilities Services, TS and other Tulane departments on services and payments. Assists with projects throughout Advancement as needed or requested.

 

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:

1.    Excellent oral and written communications skills, as well as the ability to interact professionally, courteously, and effectively with internal and external groups
2.    Excellent organizational skills, including the ability to manage multiple demands and multiple projects; establish priorities, and meet deadlines
3.    Demonstrated ability to deliver excellent customer service
4.    Working knowledge of MS Office applications, particularly Word and Excel
5.    Ability to work independently and exercise good judgment, maintain confidentiality, Integrity, and discretion In the performance of all duties.
6.    Ability to lift, move and/or carry up to 40Ibs
7.    Ability to work occasional evenings and weekends
 

REQUIRED EDUCATION AND EXPERIENCE:

1.    High school diploma or equivalent.
2.    2 years of experience providing office or administrative support
 

PREFERRED QUALIFICATIONS:

1.    Some college
2.    Some book-keeping experience
3.    Experience working in a higher education or non-profit setting

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.