Administrative Assistant

Administrative Assistant IV – Electric Regional Operations

Location: San Clemente, CA

Schedule: Hybrid (Onsite Monday–Thursday | Remote Friday after training)

Hours: 7:00 AM – 3:00 PM

Duration: 2-Year Contract with Strong Potential for Conversion

Pay Rate: $35–38/hour (W-2)

Position Overvie

wJoin a leading utility company supporting the Electric Regional Operations team. This role provides high-level administrative and operational support to Operations & Engineering leadership while helping coordinate field operations, scheduling, documentation, and compliance activities. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced, team-oriented environment where organization, accuracy, and communication are critical to daily operations

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Key Responsibiliti

• esProvide administrative support to the Operations & Engineering Supervisor and Electric Regional Operations tea
• m.Coordinate and maintain the Electric Troubleshooter schedule, ensuring appropriate staffing coverage and workload prioritizatio
• n.Process and track customer and third-party damage reports while maintaining accurate documentation and timely follow-u
• p.Coordinate ETS pre-arranged customer service requests and monitor job status to ensure service commitments are me
• t.Track ETS AED inspections and maintain compliance records, ensuring required follow-up activities are complete
• d.Support departmental safety meetings by preparing agendas, taking meeting minutes, distributing documentation, and tracking action item
• s.Perform data entry, reporting, records management, correspondence, and other administrative support function
• s.Assist with special projects and additional operational support as neede

d.
Qualificati

• onsHigh school diploma requir
• ed.Bachelor's degree required, or currently pursuing a Bachelor's degr
• ee.Previous administrative support experience in a fast-paced office environme
• nt.Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Wo
• rd.Excellent organizational skills with the ability to manage multiple priorities and deadlin
• es.Strong written and verbal communication skil
• ls.Detail-oriented with excellent follow-through and documentation accura
• cy.Ability to collaborate effectively with supervisors, engineers, field personnel, customers, and cross-functional tea

ms.
Top Sk

• illsOrganization & Scheduling Management: Experience coordinating schedules, balancing multiple priorities, and maintaining organized reco
• rds.Administrative Accuracy & Attention to Detail: Strong documentation, data entry, compliance tracking, and follow-up ski
• lls.Communication & Collaboration: Ability to work effectively with field teams, leadership, customers, and multiple departments while maintaining professionalism and responsiven

ess.
Additional Inform

• ationThe position begins fully onsite for training and transitions to a hybrid schedule (Monday–Thursday onsite, Fridays remote) once the employee is fully trained and comfortable with the responsibili