Inventory and Purchasing Coordinator

Company: TubeMaster, Inc.

Location: Simpsonville, KY

Employment Type: Full-Time

Work Type: On-site

Department: Operations / Warehouse / Supply Chain

Reports To: OpEx Manager

Company Description

TubeMaster, Inc. is a global leader in reactor catalyst handling, providing advanced catalyst changeout services, pressure drop testing, patented technologies, and custom-designed handling equipment. With more than 17 years of experience, operations in over 20 countries, over 6,000,000 tubes tested, and more than 100 patents, TubeMaster is recognized for precision, safety, innovation, and technical excellence.

Role Description

TubeMaster is seeking a full-time Inventory and Purchasing Coordinator to support warehouse operations, inventory accuracy, purchasing coordination, asset tracking, equipment maintenance tracking, and project readiness.

This role is responsible for maintaining an organized, accurate, and project-ready warehouse environment while ensuring required materials, tools, parts, consumables, and equipment are available when needed. The Inventory and Purchasing Coordinator will manage inventory records, support purchase order processes, track open orders, receive and organize materials, coordinate with vendors, monitor stock levels, and communicate shortages or delivery risks that may impact project preparation.

This position requires strong attention to detail, follow-through, communication, and the ability to work in a fast-paced operations environment where inventory accuracy directly supports project readiness and customer success.

Key Responsibilities

• Maintain a clean, safe, organized, and efficient warehouse environment.
• Manage inventory records for field assets, tools, spare parts, consumables, warehouse supplies, and project-related materials.
• Use inventory, asset management, or maintenance tracking software to monitor equipment, track asset locations, maintain stock levels, and update equipment maintenance records.
• Receive, label, store, and track incoming equipment, parts, consumables, and vendor shipments.
• Perform inventory checks, cycle counts, and quantity/location verification.
• Track missing, damaged, unavailable, obsolete, expired, or low-stock items and communicate issues promptly.
• Maintain minimum stock levels, reorder points, and inventory notes for critical parts and consumables.
• Pull and prepare required materials for upcoming projects, repairs, and internal requests.
• Support project staging, packing, and readiness validation.
• Create, submit, and track purchase requests and purchase orders.
• Coordinate with vendors and internal teams on pricing, availability, lead times, substitutions, order status, and delivery timelines.
• Track open orders, expected delivery dates, backorders, partial shipments, and received quantities.
• Maintain purchasing records, receipts, packing slips, order confirmations, and related documentation.
• Update inventory systems, spreadsheets, SharePoint lists, or other tracking tools with current quantities, locations, statuses, and notes.
• Communicate inventory issues, shortages, order delays, maintenance concerns, and project readiness risks to management.

Qualifications

• High school diploma or equivalent required; associate degree, technical training, or supply chain coursework preferred.
• Minimum 5 years of experience in warehouse operations, inventory control, purchasing support, logistics, maintenance, manufacturing, or a related role preferred.
• Strong understanding of purchasing processes, purchase orders, procurement, inventory control, receiving, stocking, and order tracking.
• Experience using asset management, inventory management, or maintenance tracking software to track equipment, maintain stock levels, monitor asset locations, and manage equipment maintenance records.
• Proficiency with Microsoft Excel, Word, Outlook, and inventory or tracking systems; SharePoint experience is a plus.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent attention to detail and ability to identify discrepancies before they become project delays.
• Strong written and verbal communication skills.
• Ability to coordinate with warehouse, operations, purchasing, vendors, and management.
• Comfortable working in a hands-on warehouse, operations, or shop environment.

Preferred Skills

• Experience with 5S, Lean, warehouse organization, or continuous improvement practices.
• Experience with tools, parts, consumables, equipment kits, or field-service warehouse operations.
• Experience maintaining reorder points, minimum stock levels, cycle counts, or inventory trackers.
• Experience tracking preventive maintenance, service records, equipment readiness, or asset availability through software.
• Proactive problem-solving mindset with the ability to identify risks early and communicate clearly.

Work Environment

This role is performed in a warehouse, operations, or shop environment. The position may require standing, walking, bending, reaching, lifting or moving materials, and using carts, pallet jacks, ladders, shelving, labels, scanners, computers, and basic warehouse tools. All work must be performed in accordance with company safety and housekeeping requirements.

Why Join TubeMaster?

This role plays an important part in TubeMaster’s operational success by ensuring inventory, tools, equipment, consumables, and project materials are organized, available, maintained, and ready to support projects on time. The right candidate will help improve warehouse accuracy, purchasing follow-up, equipment tracking, maintenance visibility, project readiness, and overall operational efficiency.