General Clerk

Position Description Summary:

General Clerk II will provide clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel.

Responsibilities:

· Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement

· Provide witness management assistance prior to, during, and after trial.

· Typical assignments include work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.

· Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.

· Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).

· Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.

· Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.

· Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.

· Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers.

· Gather required documentation and reconcile Government Travel Accounts, obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.

· Complete variable aspects of recurring documents in conformance with the rules governing their style and format.

· Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.

· Perform general office procedures pertaining to fact witness management, including, but not limited to establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences: perform other administrative and logistical fact witness management related duties as required/assigned.

· Other duties related to fact witness program as assigned.

Skills & Experience:

· Good communication skills.

· Provide word processing and data entry/retrieval.

· Ability to review and analyze data and information from multiple sources.

· Ability to establish case/project files.

· Ability to enter and retrieve data from databases.

· Ability to prepare and format management reports.

· Ability to manipulate, transfer, compute and print information.

· Ability to prepare and correct reports and correspondence using word processing software.

· Schedule appointments.

· Answer inquiries regarding case-related information as maintained in the database.

· Answer inquiries regarding case-related status.

· Obtain additional information from other agencies/organizations.

· Maintain internal status information on the disposition of designated information, files, and assets.

· Assure information is accurate and perform analytical computations necessary to process data.

· Provide administrative information and assistance concerning case or file to other agencies or organizations.

Education:

· High school Diploma or equivalent is required.

Security Clearance Required:

· Must be able to pass USAO background investigation.