Production Coordinator

Production Coordinator

(Full-time)

The Production Coordinator will be an integral part of the production team and will manage a wide range of production activities for a dynamic live events and immersive entertainment production company. This position is based in Las Vegas, NV and will be onsite, hybrid and/or remote as business dictates.

Reporting to the Director of Production, the ideal candidate will be extremely organized, self-motivated, and tenacious in dealing with a large quantity of time critical requests, have a mix of production and technical experience, with special consideration to applicants with relevant entertainment/media industry and live event/show production experience.

Essential Duties and Responsibilities

• Collaborate with the production team to understand logistical requirements of the live and immersive experience.
• Create and maintain departmental contact sheets, vendor process tracking, design deliverables status reports, weekly production reports, meeting minutes and distribution as required.
• Organize, set and manage meeting requests and meeting calendars as required
• Support the hiring processes for the Production department including but not limited to: creation of job descriptions, review and tracking of applicants, scheduling interviews, managing online postings, creation of offer letters, on-boarding, notifications to payroll, etc.
• Support the creation of technical specification packages for the tender process based on designer’s works, the Technical Director’s narratives, scope and specification details. Assemble and distribute packages including: scope and statements of work documents, cutsheet packages, drawing packages by others, curate elements and equipment lists, and bid spreadsheet for all production elements (scenic, lighting, SFX, rigging, audio, projection, show control, etc.).
• Support the construction progress tracking, construction account processes, and general contractor processes as directed
• Manage and document a ROM and final bid process that provides detailed information for evaluation and selection.
• Distribute, track and prepare for analysis all contract, purchase and bid-related communication, documentation, bid costs sheets, RFI/RFP processes, meetings, and support processes from initiation through to award, install and acceptance testing
• Maintain a high-level production schedule based on input and direction from technical direction, construction and operations.
• In collaboration with Production and Finance, track production and construction budgets, confirmation of milestone completion, track payment of invoices, vendor contract and deliverables tracking, through contract completion.
• Interface online and in person with architects, engineers, production and design teams, vendors, hotel partners and services, consultants, as needed, to support and document ongoing activities and a fast-paced production and construction schedule.
• Assist with purchasing, warehousing and delivery protocols.
• Manage company file management system, structure and permissions for all production needs including vendor documentation, design documentation, production documentation, archival and filing.
• Assist in departmental organization and administration as required.
• All other duties as assigned.

Education/Experience/Training
Bachelor’s degree in related field or equivalent experience with 5-7 years of professional experience with live events/shows, with at least 3 years in a management role; must possess excellent planning, management and problem-solving capabilities.

• Strong knowledge of theatrical technology and themed environments
• Solid working knowledge of Microsoft applications (Microsoft Word, Excel, PowerPoint, Outlook, Teams); Additional knowledge of AutoCAD or other drawing programs is beneficial.
• Proven success and demonstrated ability in project and event management.
• 10-hour OSHA course required if not already holding proof of valid completion.

Additional Duties/Job Skills
The position will require non-traditional hours operating in a dynamic, fast paced environment and will be expected to manage multiple projects simultaneously while demonstrating judgement on prioritization. Requires an energetic, detail-oriented self-starter and thoughtful coordinator who can work as a member of a team to solve problems. In addition, the ideal candidate possesses the following skills and is able to work in a drug-free environment and pass a chemical dependency drug test as required.

• Strong understanding of the implementation and operation of sound, lighting, projection, scenic, special effects systems, and other production equipment.
• Excellent computer and technical skills.
• Active listening, communication, and teamwork skills.
• Excellent time management and organizational skills.
• Prior entertainment event production experience a must.

The successful candidate:

• Is curious, personable and can work with remote teams in different time zones.
• Works well under tight deadlines and within small teams or independently.
• Is passionate about the event and live entertainment business.
• Likes to build new processes and assumes ownership and accountability for their work.
• Has strong interpersonal skills and the ability to communicate well, both verbally and in writing.
• Possesses strong problem solving, creative thinking, analytic skills and the ability to exercise sound judgement and make decisions.

Physical Job Requirements

The physical requirements and demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• This position will require sitting for long periods, standing, bending, and walking, as well as using fine motor skills, such as finger dexterity for typing.
• Specific vision abilities required by this job include close vision and peripheral vision.
• Ability to regularly lift, move, carry, push, and pull up to 50 pounds.
• Ability to occasionally reach, bend, twist, stoop, stack, crouch, kneel, and balance when performing job duties in varying work areas such as confined spaces.
• Ability to physically stand, walk, and climb stairs on a consistent basis.
• This position could be exposed to loud noises, and frequent phone conversations, and requires average to above average visual acuity and hearing.
• Most of this job will be performed indoors in a climate-controlled environment.

· Availability to work varied shifts, including weekends and holidays;

· Verification of the right to work in the United States, as demonstrated by completion of the Form I-9 upon hire and the submission of acceptable documentation (as noted on the Form I-9) verifying one’s identity and work authorization.

Compensation

A competitive salary and benefits package will be offered, commensurate with the role and the relevant experience of the final hire.

Interested candidates should send their CV/resume and cover letter to talent@fivecurrents.com

TTP Entertainment, LLC is an equal opportunity employer. We do not discriminate against applicants or employees because of their race, creed, color, age, religion, sex, disability, sexual orientation, marital status, military status, national origin or ancestry.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Evenings as needed
• Extended hours
• Monday to Friday
• Nights as needed
• Weekends as needed

Application Question(s):

• Have you managed a production budget?
• Do you currently reside in Las Vegas, NV, USA?
• Are you willing to work extended hours on nights, weekends and or holidays as required?
• Are you willing to take a drug test, in accordance with local law/regulations?
• Have you previously managed acceptance procedures for theatrical technical equipment?
• Do you have demonstrated experience managing theatrical/live event budgets?
• Do you have 5 years experience in large scale, live event technical production?
• Have you previously written technical specifications for theatrical technical equipment?

Experience:

• Proven technical experience with live events/shows: 5 years (Required)

License/Certification:

• 10-hour OSHA course or proof of valid completion (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Ability to Commute:

• Las Vegas, NV 89102 (Required)

Work Location: Hybrid remote in Las Vegas, NV 89102

Salary : $80,000