Part-Time Front Desk / Administrative Assistant

Overview

We are seeking a reliable, professional, and highly organized Part-Time Front Desk / Administrative Assistant to join our fast-paced private psychiatric practice. This role is ideal for someone who is personable, detail-oriented, and thrives in a busy office environment while providing exceptional patient service. As the first point of contact, you will help create a welcoming and supportive atmosphere while managing important administrative tasks with accuracy, confidentiality, and professionalism. This part-time position offers the opportunity to grow into a full-time role while developing valuable office management and patient care support skills.

Duties

• Answer and manage a multi-line phone system promptly, courteously, and professionally.
• Schedule, confirm, and coordinate patient appointments while maintaining accuracy and confidentiality.
• Greet patients, visitors, and staff with warmth and professionalism, creating a positive first impression.
• Process prescription requests and route messages appropriately to clinical staff.
• Enter and update patient information in Electronic Health Record (EHR) and Practice Management (PM) systems.
• Accurately collect payments and apply them to patient accounts in the practice management system.
• Assist with document management, data entry, filing, and general clerical support.
• Use Microsoft Office applications for routine administrative tasks and office communication.
• Maintain a clean, organized reception area and ensure office supplies are stocked and accessible.
• Communicate confidently and compassionately with patients while protecting privacy and confidentiality.
• Work collaboratively as part of a team and remain flexible in a fast-paced clinical office environment.

Qualifications

• Proven experience in administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
• Previous office experience handling multi-line phone systems and front desk operations preferred
• Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Ability to manage time effectively while multitasking across various responsibilities

Join us in creating a vibrant workplace where your organizational talents and friendly approach make a real difference! This paid part-time role offers valuable experience in office management while supporting our team’s success.

Pay: $17.00 - $21.00 per hour

Work Location: In person

Salary : $17 - $21