Contract Operations Specialist

Description

• Advisory Boards – work with project owners to prepare, submit, and provide support.
• Other Fee for Service Support – work with project owners to prepare, submit, and provide support for all fee-for-service activities (HCP Consulting, Sponsorships, etc.)
• Contracting/Procurement – initiate, update, and navigate internal project management systems to ensure agreements are compliantly executed, scopes of work align with budget parameters, and ensure that invoicing is processed promptly.
• Speaker Bureau support functions – assist the operations associate director with speaker bureau operations, including but not limited to distribution and tracking of speaker agreements, coordinate updates to ensure current materials are posted in a timely manner, and help update and post management reports.
• Coordinate onboarding of new marketing team members – meet with and provide orientations to new marketers on various processes to ensure that they have familiarity with expectations of how to initiate and execute submissions as required successfully.

• Interact with vendors used by Marketing Operations to provide information from our database and/or work with them to collect information from their assigned projects.
• Initiate, populate, and follow up on new Totality, ARIBA/eMarketPlace, eContracting, and ICD transactions needed to maintain ongoing marketing projects.
• Liaison with cross-functional partners, such as Health Care Compliance, Finance, Contracting, Legal and Regulatory departments as needed.
• Serve as Subject Matter Expert for assigned database pools, including the current list of programs, speaker utilization, Ad Board status reports, and Purchase Order transactions.
• Maintain dashboard and performance metrics
• Provide regular updates/reports to senior management
• Actively participate and contribute to team meetings

• A minimum of a Bachelor's Degree is preferred.

• A minimum of 3 years of relevant experience
• Demonstrated ability to work cross-functionally
• A positive, customer-focused, and collaborative approach to problem-solving
• The ability to work independently and with urgency
• Excellent verbal and written communication skills, including formal presentation skills
• Ability to prioritize competing priorities
• This position may require up to 10% domestic and/or international travel

• Proficient knowledge of Microsoft Office (Word, PowerPoint, Outlook) with advanced Excel skills (i.e. Pivot Tables, Formulas, VLOOKUP functions)
• Prior experience with Ariba/eMarketPlace, eContracting, ARAVO, and Totality systems
• Working knowledge of Health Care Compliance

At Syneos Health, we are dedicated to building a diverse, inclusive, and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Why Syneos Health? We partner with industry experts to solve and execute against today’s toughest commercialization challenges facing the world’s leading healthcare companies. The diversification and breadth of our new and existing partnerships create a multitude of career paths and employment opportunities on our Commercial Operations and Leadership teams. Join our game-changing, global company dedicated to creating better, smarter, faster ways to get biopharmaceutical therapies to patients. Experience the thrill of knowing that your everyday efforts are contributing to improving patients’ lives around the world.

Work Here Matters Everywhere | How are you inspired to change lives?

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.
At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position will include a competitive compensation package, Health benefits to include Medical, Dental and Vision, Company match 401k, flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.