What are the responsibilities and job description for the Account Payable and Accounts Receivable Clerk (AP/AR) position at Trusted Dental Technologies?
Description
AP/AR Clerk
Full Time, Exempt
starting at $50K
Onsite – Chamblee, GA
The Opportunity:
We are seeking a detail-oriented and highly organized AP/AR Clerk to manage both accounts payable and accounts receivable functions. This role will be responsible for processing invoices, reconciling accounts, applying and collecting payments, and ensuring the accuracy and timeliness of all financial transactions. The ideal candidate will have experience handling both AP and AR functions in a fast-paced, high-volume environment, excellent communication skills, and strong problem-solving abilities.
What you’ll do:
Accounts Receivable (AR):
• Generate and send accurate customer invoices in a timely manner.
• Apply daily incoming payments (lockbox, ACH, credit card, and wires) to customer accounts in Netsuite or other ERP systems.
• Research and resolve short/overpayments and billing discrepancies.
• Contact customers via phone, email, and/or portals to follow up on outstanding balances and resolve payment delays.
• Document all collection efforts and account activity in weekly AR reports for management review.
• Monitor customer accounts for delinquencies and initiate consistent follow-up to reduce aging balances.
• Process credit card payments promptly and accurately.
• Prepare and send monthly customer statements (email or mail) by the 5th of each month.
• Collaborate with sales, operations, and management to resolve disputed invoices or service issues.
Accounts Payable (AP):
• Review, verify, and match invoices with purchase orders and receiving documents.
• Ensure invoices have proper approval and are coded to the correct general ledger accounts.
• Process payments via check, ACH, and wire transfers according to terms and company policy.
• Reconcile vendor statements and resolve any discrepancies.
• Maintain organized AP files and documentation in accordance with company policies.
• Review and process employee expense reports and corporate credit card reconciliations.
• Monitor accounts to ensure timely vendor payments and avoid late fees.
• Assist with month-end closing activities, including accruals and reconciliations.
General & Cross-Functional Duties:
• Maintain accurate and up-to-date records for all AP and AR transactions.
• Provide excellent customer service to both vendors and customers.
• Prepare reports on AP/AR status, aging, and cash flow for management.
• Assist with audits by providing requested documentation.
• Recommend process improvements to increase efficiency in AP/AR workflows.
• Support other accounting team members and perform additional duties as assigned.
What we are looking for:
• High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting or related field preferred.
• 3 years of combined AP and AR experience in a high-volume, fast-paced environment.
• Proficiency in Microsoft Office Suite (especially Excel) and ERP systems (Netsuite) experience preferred).
• Strong attention to detail and accuracy in data entry and reconciliation.
• Effective written and verbal communication skills.
• Ability to handle multiple priorities and meet deadlines.
• Demonstrated problem-solving and research skills.
• Commitment to confidentiality and integrity in handling financial data.
WHO WE ARE:
Trusted Dental Technologies brings together the strengths of Renew Digital, Voxel Dental, and Global Surgical to create a united team focused on innovation, collaboration, and growth. We’re proud of our inclusive, team-first culture where every employee’s contribution matters.
Together, we’re building the most trusted dental technology provider—supporting each other and delivering exceptional solutions from imaging to 3D printing. Join us and grow your career in a place that values your skills, fosters learning, and puts people first.
BENEFITS:
We care about our team and their well-being. We offer:
• Competitive salary and bonus opportunities
• Health, dental, and vision insurance
• Generous paid time off and holidays
• Professional development and learning opportunities
• A supportive and collaborative team environment
EQUAL OPPORTUNITY EMPLOYER
At Trusted Dental, we value diversity of thought, background, and experience. We’re proud to be an equal opportunity employer and are committed to building a team that represents a variety of perspectives. All employment decisions are based on merit, qualifications, and business needs.
Salary : $50,000