Engineering Coordinator

SUMMARY

Performs office and clerical duties in the Engineering Office including but not limited to typing, filing, creating purchase requests, petty cash disperse, check request, dispatching, and computer work as required. Performs any other related duties as assigned. 

ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Answer telephone calls and dispatches maintenance requests to the Engineering Department employees in accordance to Hotel established guidelines
•    Type memos and other correspondence as required
•    Enter maintenance requests and preventative maintenance data into computer systems as required
•    Process purchase requests per established department guidelines
•    Maintains Engineering Department filing system
•    Maintains and inventory engineering tools
•    Maintains daily logs for energy usage
•    Maintains a calendar of events and reminders
•    Preliminary review of bills
•    Attends department meetings
•    Create signs for the entire Hotel 
•    Assist Supervisor with permits, building codes, and drawings
•    Performs walk through with prosperous vendors
•    Breaks down and assembles Assa Abloy safes for Hotel guestrooms 
•    Maintains and exchange non-operable guestroom plasma televisions (Remove)
•    Maintain accurate logs but not limited to: Engineering System Technology, Elevator Issues, Televisions, Safes & Locks, HotSOS, Engineering Department uniforms, General Electric, Hotel Gas Meter Readings
•    Other duties and responsibilities may be assigned. The employee is expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
 

EDUCATION / EXPERIENCE

The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•    High school diploma or equivalent
•    General knowledge of hotel and building maintenance functions preferred.
•    Prior experience in hotels is desirable

REQUIREMENTS

• Physical demands
  • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear
  • The employee is frequently required to handle or feel objects, tools, or controls 
  • The employee must occasionally lift and/or move up to 25 lbs.
  • The employee must have the ability to learn and engage on how to send outgoing mail through USPS, UPS & Fed-Ex.
  • The employee must have the ability to become well familiarized with hotel room locations, draining systems, motorize locations (pump rooms, water heaters, boilers, & chiller areas)
• Communication
  • Ability to read, analyze, interpret blueprints, mechanical drawings and mechanical maintenance instructions.
  • Computer skills
  • General knowledge of office computers and systems required, including but not limited to Excel , Word , and Outlook
  • Ability to learn Energy Management System (EMS), preventative maintenance and guest response software 
  •  Ability to learn hotel software: Hotsos & Springer Miller (SMS)
  • Ability to withdraw information from the internet to locate specifications, manuals, operation guides to different machines 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that an employee must be able to handle to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform in this environment.

The work environment is varied. Work is performed in both guest contact and non guest contact areas.

Noise level in the work environment is usually moderate.