Construction Project Administrator

Trueline’s client, a growing multifamily housing construction firm, is seeking a Construction Project Administrator to join their team in Ossining, NY. This role supports both project management and field operations, helping ensure large-scale residential builds stay on track and organized. It’s a great opportunity for someone who enjoys structure, thrives on detail, and wants to make a real impact behind the scenes.

What You’ll Do as the Construction Project Administrator:

• Prepare, issue, and manage contracts, purchase orders, and change orders alongside the project team

• Track and distribute submittals and shop drawings, ensuring timely review and approval

• Support the Senior Project Manager with documentation, scheduling updates, and project status reports

• Help the Field Superintendent monitor labor, subcontractor manpower, daily reports, and material deliveries

• Maintain clear, well-organized project files and logs in accordance with company protocols

• Ensure administrative procedures, internal controls, and contract requirements are followed

• Coordinate documentation with subcontractors, vendors, and consultants

• Facilitate communication between field and office teams to support smooth execution

• Attend project meetings, take and distribute minutes, and follow up on outstanding items

• Monitor subcontractor compliance on reporting, permits, insurance, and OSHA training

Must-Haves as the Construction Project Administrator:

• 3 years of experience in construction administration or project support

• Highly organized with excellent attention to detail

• Strong communication skills—written and verbal

• Able to manage multiple tasks and shifting priorities in a fast-paced environment

• Proficiency with Microsoft Office Suite; familiarity with project management tools (e.g., Procore or similar)

Nice-to-Haves as the Construction Project Administrator:

• Experience in multi-family residential or commercial construction

• Knowledge of subcontractor coordination and construction documentation workflows

• Understanding of OSHA compliance, permits, and site reporting requirements

Our Client Offers:

• Salary: $60,000–$65,000 per year

• Full-time, in-person role (Monday to Friday) in Ossining, NY

• Benefits: health, dental, vision, life insurance

• 401(k) plan with company match

• Paid time off

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.