Office Manager/Accounting Support

Job Duties/ Responsibilities:

We are seeking a highly skilled and organized Office Manager/Accounting Support to oversee the efficient functioning of our Office and Accounts operations. Candidate will be responsible for day-to-day accounting activities coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, handle financial tasks, including, invoice generation, A/P, A/R, payroll and basic accounting duties. Candidate will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration. As an integral part of our team, candidate will contribute to maintaining up-to-date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, possess proficiency in various software packages, and have a strong understanding of accounting principles and processes.

Key Responsibilities:

· Coordinate and organize meetings, ensuring all necessary arrangements are made.

· Support Company’s accounting functions like generate invoices and handle accounting tasks such as accounts payable and accounts receivable using ERP system.

· Enter all invoices, bills and verify and process payments.

· Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections .

· Manage databases and ensure accurate data storage and retrieval.

· Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required.

· Order office supplies, stationery, and other essential items for the office.

· Handle correspondence, complaints, and queries promptly and professionally.

· Prepare professional letters, presentations, and reports to meet business needs .

· Act as a liaison between staff, suppliers, and clients, fostering positive relationships.

· Implement and maintain efficient office administrative systems and procedures .

· Coordinate training for new employees, developing effective training programs.

· Ensure compliance with health and safety policies, promoting a safe work environment.

· Maintain strict confidentiality of executive-level communications and activities.

· Utilize a range of software packages, including ERP systems, to streamline operations.

· Attend meetings with senior management, providing valuable insights and updates.

· Assist the organization's HR function by keeping personnel records up to date and coordinating interviews.

· Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.

Requirements

Education and Experience:

· An associate degree in business or accounting or similar degree or experience.

· Minimum of 2-3 years of experience as an Office Manager and accounting assistant, demonstrating proficiency in office management tasks.

· Proficiency in MS Office suite, including Word, Excel, and PowerPoint.

· Familiarity with accounting software such as ERP systems and other relevant software.

· Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.

Skill Sets:

· Strong analytical skills with a keen attention to detail.

· Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using QuickBooks and familiarity with various computer systems.

· Exceptional problem-solving skills, with the ability to identify issues and propose effective solutions.

· Ability to thrive in a fast-paced environment, managing multiple tasks and priorities simultaneously.

· Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders.

· Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes.

· Outstanding problem-solving abilities, approaching challenges creatively and finding efficient resolutions.

Benefits

• 401(k)
  
• Paid time off
  

Job Type: Full-time

Pay:   $40,000.00 - $50,000.00 per year

Schedule:

• 8 hour shift
  
• Monday to Friday
  

Ability to Relocate: West Chester, OH 45069: Relocate before starting work (Required)