What are the responsibilities and job description for the Project Accountant position at Truebeck Construction?
PURPOSE
The Project Accountant works closely with Project Teams to support all project accounting functions, including job cost accounting, accounts payable, subcontractor payment management, and owner billing. This role serves as a key financial liaison between field operations and the accounting department, ensuring accurate and timely reporting across assigned projects.
Essential Duties And Responsibilities
PROJECT MANAGEMENT
The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.
Attention Staffing Agencies
Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.
The Project Accountant works closely with Project Teams to support all project accounting functions, including job cost accounting, accounts payable, subcontractor payment management, and owner billing. This role serves as a key financial liaison between field operations and the accounting department, ensuring accurate and timely reporting across assigned projects.
Essential Duties And Responsibilities
PROJECT MANAGEMENT
- Communicate with Project Managers (PMs) and Project Executives (PXs) regarding contract documents, change orders, contract modifications, approvals, and additional services related to billing.
- Maintain project-related electronic records, including billings, expenses, subcontracts, purchase orders, preliminary notices, lien waivers and other documents as required by the contract.
- Investigate project variances and submit variance reports to management.
- Generate and distribute regular DART exception reports on receivables to management; escalate outstanding items as needed.
- Prepare ad hoc project analyses for PMs and PXs as requested.
- Work with the accounting team to accurately record GL/SDI entries monthly, per assigned projects.
- Obtain, correct, and maintain required billing documents from subcontractors in GC Pay.
- Maintain project accounts in the accounting systems (Sage/GC Pay).
- Work with PMs to review and approve subcontractor pay applications related to assigned projects.
- Process subcontractor check payments and post all cash receipts from Owners.
- Manage the 2nd tier and supplier preliminary notices in conformance with California, Oregon & Washington lien laws, as applicable per assigned projects.
- Procure conditional/unconditional releases, and other documents, as necessary in conformance to company and project-specific guidelines.
- Communicate with subcontractors to obtain all required documents to complete the pay cycle, including compliance items and executed lien releases.
- Verify subcontractor insurance with Project Coordinator (PCs), union affiliation, and other compliance requirements prior to issuing payments.
- Document and update the list of subcontractors that are out of compliance on a weekly basis and communicate to Accounting Leadership for company distribution
- Work with PMs to generate and process all owner billings in the accounting systems and ensure submission to client
- Maintain project financials and investigate all project under/over billings.
- Monitor and follow up on outstanding owner receivables; escalate aged items to the Accounting Manager as needed.
- Reconcile owner billings monthly against posted receivables to ensure accuracy and alignment.
- Coordinate and attend monthly pencil draft meetings to align with the Project team on billings
- Manage multiple projects simultaneously, organizing and prioritizing workload to meet deadlines.
- Provide support and compile information for internal and external auditors, as required.
- Coordinate with Corporate and Field offices to ensure alignment on project financial matters.
- Support project closeout processes, including final lien releases, retention billing, and audit documentation.
- Perform additional duties as directed by Accounting Leadership.
- Intermediate to advanced computer literacy, including strong experience in MS Word, MS Excel, and project accounting software. Sage 300, Timberscan, GC Pay experience is preferred.
- Strong written and verbal communication, listening, and organizational skills.
- Ability to prioritize and work in an environment that has ever changing demands.
- Ability to work independently, take initiative, set priorities, and see projects through to completion.
- Dependable and detail-oriented, with strong analytical ability, a high degree of integrity, and a commitment to handling sensitive financial information with discretion.
- Strong customer service orientation with a collaborative approach to supporting internal and external teams.
- Bachelor’s degree in Accounting, Finance, or Business Administration, with coursework or working knowledge of construction project accounting, contract billings, and cost management.
- Demonstrated ability to manage hard billing deadlines, month-end close, and simultaneous project reporting cycles
- Minimum 2-3 years of project accounting experience with a general contractor, subcontractor, or construction management firm; familiarity with AIA billing formats (G702/G703) preferred.
- CMA or CCIFP credits a plus.
The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.
Attention Staffing Agencies
Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.