What are the responsibilities and job description for the HR Operations Coordinator position at True Oil LLC?
This is a full-time, on-site position in Casper, Wyoming
About Us:
At True Oil LLC, we do more than just power America—we live by the values that built it. Rooted in the rugged landscapes of the Rocky Mountain region, we take pride in doing things the right way: with honesty, grit, and a handshake you can count on. We're part of a family of companies under True Companies, where hard work is honored, teamwork is celebrated, and integrity is the foundation of everything we do.
Whether you're in the field, the office, or somewhere in between, you’ll find a supportive environment where your work matters and your growth is encouraged. Join us and be part of a company that’s been fueling progress and opportunity for generations—while staying true to its roots.
Why You'll Love Working Here:
We don’t just offer jobs—we offer a future. As part of the True companies family, you'll enjoy a generous, well-rounded benefits package designed to support your life in and out of work. Benefits include competitive health coverage, dental/vision insurance, up to 4 weeks of vacation, sick leave, paid holidays, 401(k) with employer match, company-paid life and disability insurance, profit sharing, tuition reimbursement, and more. We believe in rewarding hard work and supporting your future.
We take care of our people—because we know they’re the heart of everything we do.
What You'll Do:
HR Operations and Employee Support
- Coordinate and maintain data entry of all new hires, termination, transfers, promotions, and other employee changes, in the HRIS, ensuring accuracy and timeliness while working closely with the HR team to ensure compliance.
- Verify documentation for authorization to work in the United States; authenticate I-9 paperwork and work with the HR team regarding any discrepancies.
- Process and manage background checks and ensure compliance and consistency, working with the HR People Operations Manager and Operations for any discrepancies.
- Provide day-to-day support, including data entry, coordinating meetings, gathering documentation, preparing summaries, and maintaining organized files and general requests.
- Creates paper and electronic employment files.
- Data entry and organization of the employee tracker log and updates.
- Assist with employee Performance Management (PM) tracking and PM review cycles.
Compliance
- Completes Unemployment claims/disputes and verbal/written employment verifications.
- Provide administrative support for Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Short-Term Disability (STD), and related leave processes, including documentation, and tracking.
- Prepare and analyze HR reports and data as needed for audits, leadership requests, and compliance initiatives.
- Minimize data entry errors by performing scheduled data audits (daily/weekly/monthly) and reconciling discrepancies.
- Help resolve issues in HR systems by working with the HRIS Administrator and other team members; escalate issues. Help identify system improvements or risks impacting compliance.
- Responsible for password resets and employee self-service access and basic self-service questions.
- Partner with HR Operations leadership to support investigations, compliance initiatives, and process improvements.
- Ensure record retention and destruction practices comply with regulatory and company standards.
- Keep abreast of employment law and HR regulations, HR guidelines, processes and procedures, and policies.
What We're Looking For:
Required Education, Experience and/or Abilities
- An Associate’s degree in a related business field with two to four (2-4) years of work-related experience, or an equivalent combination of education and/or experience may be considered.
- Ability to handle sensitive and confidential information with professionalism and integrity.
- Strong attention to detail and the ability to manage time effectively.
- Strong written and verbal communication skills.
- Ability to produce accurate work within regular deadlines.
- Ability to communicate clearly and concisely, both verbally and in writing.
- Ability to effectively present information and respond to questions.
Preferred Education, Experience and/or Abilities
- Degree in human resources, business, compliance, or a related field
- Proven experience in an administrative or support role, preferably in HR.
- Relevant, formal training in applied office technology and/or human resource management, HR certification (e.g., PHR, SHRM-CP).
Computer Skills
- Proficiency with Microsoft Word, Excel, and Outlook.
- Strong data entry skills and be able to produce accurate work within regular deadlines.
Additional Eligibility Qualifications
- English language fluency, verbal and written.
- Acceptable results of a pre-employment background check and drug/alcohol test.
True Oil LLC is an Equal Opportunity Employer - Vets, Disability
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