What are the responsibilities and job description for the Executive Assistant position at True Oil LLC?
This is a full-time, on-site position in Casper, Wyoming
About Us:
At Brick & Bond, we’re shaping the spaces where life, work, and community connect. As a Wyoming-based real estate development and property management company, we take pride in creating thoughtful, lasting environments—from the ground up and long after move-in day.
Whether you're managing properties, supporting tenants, or contributing to development projects, you'll be part of a team that values quality, integrity, and long-term relationships. Join us and help bring vision to life—one project, one partnership, and one property at a time.
Why You'll Love Working Here:
We don’t just offer jobs—we offer a future. As part of the True companies family, you'll enjoy a generous, well-rounded benefits package designed to support your life in and out of work. Benefits include competitive health coverage, dental/vision insurance, up to 4 weeks of vacation, sick leave, paid holidays, 401(k) with employer match, company-paid life and disability insurance, profit sharing, tuition reimbursement, and more. We believe in rewarding hard work and supporting your future.
We take care of our people—because we know they’re the heart of everything we do.
What You'll Do:
- Primarily provides administrative support to an Executive Partner(s) on tasks as requested.
- Schedule and coordinate meetings, events, and business functions, ensuring that facilities, services, and budgets are managed efficiently.
- Manage assigned social media platforms, including posting, monitoring engagement, and responding to inquiries.
- Handle multi-channel communications such as email, phone, and social media to ensure seamless coordination.
- Efficiently manage multiple tasks, priorities, and timelines, ensuring that urgent issues are addressed promptly, and operations run smoothly.
- Proactively identify and resolve administrative challenges ("puts out fires") to keep business processes on track.
- Prepare and test business leads before meetings with management.
- Assist with reviewing and understanding real estate contracts, ensuring compliance and accuracy.
- Support in the administrative and marketing tasks surrounding real estate transactions, such as organizing documents, coordinating contract finalization and coordinating advertisements/promotional content.
- Work with financial data and calculation models to assist with real estate transactions and reports.
- Establish and maintain files of correspondence, reports, contracts and other documents of a highly technical nature, uses sound judgment in handling information and material of a confidential nature.
- Communicate effectively with customers, co-workers, management, and other individuals inside and outside the company, exhibits a professional and courteous manner in dealing with others, and works to maintain constructive working relationships.
What We're Looking For:
Required Education, Experience and/or Abilities
- A high school diploma or equivalent education with four to five (4-5) years of business-related experience; or an equivalent combination of education and/or experience may be considered.
- Ability to effectively present information and respond to questions professionally.
- Ability to handle sensitive data and always maintain confidentiality of sensitive information.
Additional Eligibility Qualifications
- English language fluency, verbal and written.
- Acceptable results of a pre-employment background check, credit check and drug/alcohol test.
Brick and Bond is an Equal Opportunity Employer - Vets, Disability
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