Clinical Administrative Assistant

Why Join NeuroBridge?

At NeuroBridge, you won't just fill a role—you'll help build something meaningful. As a growing nonprofit dedicated to neurological recovery and wellness, every team member has the opportunity to make a lasting impact on the lives of our patients and the future of our organization.

• Be part of a mission-driven team committed to transforming neurological care.
• Join an organization in its early stages and help shape its growth and culture.
• Work closely with executive leadership and gain exposure to strategic decision-making.
• Expand your skills and grow your career as new opportunities emerge.
• Make a difference every day by creating exceptional experiences for patients and their families.

Position Overview: Clinical Administrative Assistant a dual-function role supporting both executive leadership and front desk operations. This individual will serve as the first point of contact for patients and visitors while also providing high-level administrative support to leadership.

The ideal candidate is highly organized, professional, discreet, and eager to grow as the organization expands.

ROLE DETAILS

Location: Dallas, TX (Onsite)

Status: Full-Time

Classification: Hourly, Non-Exempt

Benefits: Eligible after 90 days

Reporting To: Clinic Operations Manager

Target Start Date: As soon as possible

Key Responsibilities:

• Serve as the primary point of contact for patients, visitors, and incoming calls, ensuring a professional and welcoming front desk experience
• Manage patient communication, appointment scheduling, and front desk operations
• Support executive leadership with calendar management, scheduling, and coordination
• Handle supply ordering, inventory tracking, and vendor communication for office and clinical supplies
• Maintain accurate administrative records, files, and documentation
• Provide general administrative and operational support to leadership as needed
• Maintain strict confidentiality and discretion in all patient and organizational communications
• Support HIPAA compliance in all patient-facing and administrative functions
• Assist with onboarding documentation and new hire logistics as the organization grows
• Adapt responsibilities and take on expanded duties as NeuroBridge scales

Required Qualifications:

• High school diploma required; associate degree or higher preferred
• 2 years of administrative or front desk experience
• Medical Assistant certification (CMA or RMA) strongly preferred
• Experience in a clinical or healthcare setting strongly preferred
• Strong organizational skills with the ability to manage multiple priorities 
• Proficiency with Microsoft Office Suite, scheduling systems, and general office technology
• HIPAA awareness training or willingness to complete upon hire
• High level of professionalism and discretion in a clinical environment
• Strong written and verbal communication skills

Preferred Qualifications:

• Experience with EMR or clinical scheduling software
• Experience supporting executive-level leadership in a clinical or healthcare organization
• Bilingual candidates encouraged to apply
• Interest in growing into an expanded operations or administrative leadership role

What makes this opportunity Unique:

• Join a mission-driven nonprofit clinical organization at the ground level
• Dual-role position offering variety, visibility, and growth potential
• Direct exposure to executive leadership and organizational decision-making
• Opportunity to expand responsibilities as the organization scales

If you thrive in a fast-paced healthcare environment and are excited about contributing to a growing organization, we'd love to hear from you. Apply through LinkedIn or submit your resume for consideration.