Office Administrator

Job Title: Office Administrator

Department: Administration

Job Summary:

Responsible for front office administrative tasks.

Supervisory Responsibilities:

None

BENEFITS:

Employer paid healthcare and HRA balance, other benefits available for a premium amount, eligible for annual increase, eligible for bonus twice annually, 3% annual 401(k) match, $1,000 employee referral bonus, paid time off and company holidays.

Duties/Responsibilities:

Support daily functions including, but not limited to:

• Answer incoming calls, screen, and direct calls accordingly
• Receive guests and customers, referring these to the appropriate person as needed
• Operate office machines, secure service when required
• Prepare outgoing and incoming mail and the shipping of packages
• Check and update time clock records daily
• Maintain office supply inventory
• Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports
• Process credit card payments and reconcile credit card statements
• Assist sales with management of project files including setup, equipment order confirmations, shop barcodes and others
• Perform filing tasks and spreadsheet management as directed
• Assist HR with processes and administrative tasks
• Give support to managers and office whenever possible
• Work a 9-hour shift Monday through Friday with overtime available
• Other duties as assigned to meet the ongoing needs of the organization

Required Skills/Abilities:

• Minimum 1 year experience in front office setting
• Ability to work alone with minimal or no supervision
• Working knowledge of basic office software (such as Microsoft Office)
• Working knowledge of company software and procedures
• Great attitude and ability to work with others
• Good communication skills, written and verbal
• Attention to detail and good organizational skills

Education and Experience:

• High school diploma or equivalent

Physical Requirements (representative but not exhaustive):

• Sitting, crouching, kneeling
• Manual finger dexterity
• Heavy lifting; 30 pounds or more
• Twisting, bending, reaching, and stretching
• Long periods of standing
• Exposure to shop noise and dust
• Exposure to moving mechanical parts and vehicles
• Exposure to hot and cold temperatures

Core Values:

• Integrity with a strong moral compass
• Exceptional work ethic with grit
• Team player attitude
• Innovation

Must be able to pass a pre-employment drug screen (including THC), physical, and background check.