What are the responsibilities and job description for the Contract Administrator position at TRS Staffing Solutions?
JOB DUTIES
This position is for the Contract Administrator, which supports Contract Management, should have the following skills :
- Participate the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
- Establish and maintain contract files in accordance with the client’s practice
- Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
- Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
- Use reference systems to record and maintain project contract data
- Organize and document communications and meetings with contractors
- Gather and compile data essential to formation and / or administration of contracts
- Assist with implementation of Contract Management practices and coordinate and monitor completion of assigned tasks
- May assist one or more Contract Administrators with typical routine duties
- Develop standard instructions for bidders and contract templates
- Participate in the preparation and issuance of award notifications
- Assist in the preparation and issuance of monthly reports as required by the Contract Manager
- Support Contract with the preparation and execution of pre-award and post-award activities
- Perform all other duties as directed by the Contract Manager
- Learn and utilize the client’s Contract Management System (CMSism), or similar system, from the contract set-up through close-out
- Read and understand the Prime Contract
- Organize and prioritize a variety of multiple tasks in an effective and timely manner, set priorities, and meet deadlines
- Plan and organize own work assignments
- Maintain compliance with all applicable policies and procedures
- Adhere to and support Health, Safety & Environmental and Sustainability Policies
- Meet expectations on attendance and punctuality
