What are the responsibilities and job description for the Administrative Assistant position at Troy University?
The Administrative Assistant position in the Office of the Chancellor serves an important dual role as assistant to the first lady and member of the Chancellor’s office support team.
Primary duties: Coordinate and supervise high-profile events, receptions and meetings sponsored by the Chancellor and First Lady; provide administrative support such as coordinate schedules and maintain calendars, serve on committees as requested, compose correspondence, type, review and edit speeches, reports and other materials, create PowerPoint presentations and coordinate travel, and other duties as assigned by the First Lady.
Additional duties: As the first point of contact for the Chancellor’s office and the administration suite, this position will coordinate the flow of people through the office; maintain a professional and smooth-operating environment for the Chancellor, staff and visitors; provide administrative support such as coordinate schedules and maintain calendars, serve on committees as requested, compose correspondence, type, review and edit speeches, reports and other materials, create PowerPoint presentations and coordinate travel, organize files and other duties as assigned.
The ideal candidate will be an active listener with a customer-service focus. They will have strong writing and proofreading skills. They will effectively manage timelines for multiple projects and competing priorities. The ideal candidate will have strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, staff, students, parents, and the general public. This position requires the ability to work independently as well as a team player.
Typical work hours are Monday – Friday, 8:00 a.m. to 5:00 p.m., but will vary based on operational needs and events to include evening and weekends.
Minimum Qualifications
Primary duties: Coordinate and supervise high-profile events, receptions and meetings sponsored by the Chancellor and First Lady; provide administrative support such as coordinate schedules and maintain calendars, serve on committees as requested, compose correspondence, type, review and edit speeches, reports and other materials, create PowerPoint presentations and coordinate travel, and other duties as assigned by the First Lady.
Additional duties: As the first point of contact for the Chancellor’s office and the administration suite, this position will coordinate the flow of people through the office; maintain a professional and smooth-operating environment for the Chancellor, staff and visitors; provide administrative support such as coordinate schedules and maintain calendars, serve on committees as requested, compose correspondence, type, review and edit speeches, reports and other materials, create PowerPoint presentations and coordinate travel, organize files and other duties as assigned.
The ideal candidate will be an active listener with a customer-service focus. They will have strong writing and proofreading skills. They will effectively manage timelines for multiple projects and competing priorities. The ideal candidate will have strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, staff, students, parents, and the general public. This position requires the ability to work independently as well as a team player.
Typical work hours are Monday – Friday, 8:00 a.m. to 5:00 p.m., but will vary based on operational needs and events to include evening and weekends.
1. Bachelor’s degree
2. Related work experience
3. Proficient computer skills to include use of Microsoft Word, Outlook, Excel, and Powerpoint
4. Ability to maintain a high level of professionalism in all aspects of work and appearance
5. Ability to learn and use university programs
6. Excellent written and oral communication skills
Preferred Qualifications2. Related work experience
3. Proficient computer skills to include use of Microsoft Word, Outlook, Excel, and Powerpoint
4. Ability to maintain a high level of professionalism in all aspects of work and appearance
5. Ability to learn and use university programs
6. Excellent written and oral communication skills