What are the responsibilities and job description for the Office Coordinator position at Trout CPA?
Description
Trout CPA is a full-service certified public accounting firm dedicated to helping clients, employees, and communities thrive. We are seeking an organized, proactive, and service-oriented Office Coordinator to support daily operations in our Mechanicsburg office and help create an exceptional experience for both employees and visitors.
Major Responsibilities And Duties Include
Trout CPA is a full-service certified public accounting firm dedicated to helping clients, employees, and communities thrive. We are seeking an organized, proactive, and service-oriented Office Coordinator to support daily operations in our Mechanicsburg office and help create an exceptional experience for both employees and visitors.
Major Responsibilities And Duties Include
- Provide administrative support to Partners, Managers, and staff.
- Coordinate calendars, schedule meetings, and arrange conference room logistics.
- Managing incoming and outgoing correspondence, including mail, packages, and emails.
- Monitor inventory and order office, kitchen, and breakroom supplies.
- Greet visitors & assist with answering phone calls.
- Maintain physical and electronic filing systems and assist with administrative reporting.
- Assemble tax returns and organize, sort, and scan tax-related documents.
- Maintain office equipment and coordinate repairs and maintenance services.
- Serve as a liaison with vendors and facilities partners regarding building needs and projects.
- Arrange office events, meetings, staff lunches, and catering.
- Support special projects and other office operations initiatives as needed.
- 5 years of administrative, office coordination, or related experience.
- Experience in a professional services environment preferred.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience with practice management, document management, or workflow systems preferred.
- Strong understanding of office operations and administrative processes.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and follow-through.
- Professional written and verbal communication skills.
- Collaborative, service-oriented mindset with a willingness to support others.
- Ability to exercise discretion and maintain confidentiality.
- Proactive problem-solving skills and the ability to anticipate organizational needs.
- Ability to provide informal leadership and guidance while fostering a positive office environment.